PAC Mate BX400 by Freedom Scientific Owner’s Manual December 2003 Table of Contents Welcome PAC Mate Basics PAC Mate Hardware Setting Up PAC Mate Connecting the PAC Mate Using PAC Mate Programs Contacting Freedom Scientific Appendix A: PAC Mate Commands Appendix B: Special Considerations Appendix C: Unsupported Items Appendix D: Alpha Braille Reference Appendix E: Numeric Braille Reference Appendix F: Computer Braille Symbols Appendix G: Grade 2 Braille Reference Appendix H: PAC Mate with a Braille Display Welcome Congratulations on your purchase of the PAC Mate BX400. The BX400 is a Personal Data Assistant designed and developed by Freedom Scientific. The BX400 uses X-scale technology for higher performance and lower power consumption that results in a longer battery life. What is PAC Mate? The PAC Mate line of computers combines the Windows® Pocket PC 2003 platform with JAWS screen reading technology. It offers the latest in mobile technology making it a powerful portable information management tool. Key features include: *JAWS screen reader for Windows CE *Four sided cursor cross for easy navigation and command execution *Eight function keys for execution of specific application commands *Intel XScale 400 MHz processor *64 MB RAM *32 MB Flash Memory *2 CompactFlash Type ll Slots *USB On-the-Go automatically sets PAC Mate to Host or Client mode *ActiveSync *Standard Infrared Wireless Input/Output Port *Rechargeable Battery *Internal microphone and external microphone jack allowing you to record quick voice notes *Internal speaker and stereo headphone jack *Dual stereo mixer so you can listen to media files and JAWS at the same time Getting Help PAC Mate has a variety of ways to get help and provides this help as conveniently as possible. One of the ways PAC Mate provides help is through Tutor Messages. Tutor Messages provide information on how to navigate and use various controls. You can have PAC Mate repeat these messages by pressing G CHORD. You can disable this feature and still listen to the messages with G CHORD. For more information on Tutor Messages, please see Setting Up PAC Mate, Verbosity. Another way PAC Mate provides help is with Access Key Messages. Access keys are the keys you press to move directly to a control or an item in a menu. Access Key Messages, like Tutor Messages, are enabled by default and are announced automatically. You can disable this control in the Verbosity Settings dialog. Once disabled, you can press Dropped G CHORD to hear the access key message. Press DOTS 2-3-4-5-6 CHORD followed by the access key to move directly to that control. Help at Your Fingertips The following commands provide quick access to Help as you use PAC Mate. Description Command Control Help Question Mark CHORD, C Keyboard Help Question Mark CHORD, K Context Help Question Mark CHORD, H Basics for PAC Mate Help Question Mark CHORD, T PAC Mate Keystrokes Question Mark CHORD, P Windows Key Help Question Mark CHORD, W Layer Help Layer Command followed by Question Mark Control Help Use Question Mark CHORD, C when you want to know how and what commands are used to change, enable, or set a control in a dialog. Keyboard Help Turn on this feature to explore PAC Mate commands. As you press key combinations, PAC Mate tells you which keyboard commands do what, safely - without actually performing the command. Press Question Mark CHORD, K again to exit keyboard help. Context Help Use Question Mark CHORD, H when you want to know information and the commands for the current application, window, or dialog. Basics for PAC Mate Help The command Question Mark CHORD, T opens the online help file, Basics for PAC Mate Help, when you need to review topics such as navigation, PAC Mate Commands, or how to access the Settings Menu. PAC Mate Keystrokes Press Question Mark CHORD, P when you want to open Help to PAC Mate’s online table of commands. Windows Key Help The command Question Mark CHORD, W gives a list of Windows Commands frequently used to operate PAC Mate. Layer Help Press the first layer command sequence followed by Question Mark to list all the commands in that layer. Move to a command in the list and press DOT 8 to activate the command. For example, pressing E CHORD, Question Mark lists the editing commands. Using PAC Mate’s Online Help Tip: The fastest way to open Help is to go to the Start Menu (F4), press the UP ARROW once and then press DOT 8 (DOT 8) or press F4, H (DOTS 1-2-5). PAC Mate’s online help uses a task-oriented approach that briefly covers the steps necessary to complete a task. To aid you, the online help is specific to the program that is running. For example, while in FSEdit when you open Help from the Start Menu, only FSEdit Help opens. In addition, because PAC Mate’s online help is written in HTML, you can use many of Internet Explorer’s commands to navigate and read each help topic. For example, you can navigate to a topic quickly by opening a list of links with the command H CHORD, L. Or you can move easily through a table using DOT 8 plus the cursor cross. For added convenience, next links have been added to Help so you can easily move to the next consecutive topic. To move back, just press DOT 2-4-6 CHORD. If, after you go back to the previous help topic, you are not at the top of the page, press L CHORD and then use the reading commands. The table below lists the Internet Explorer commands that you can use to navigate the online help. Description Command Back DOTS 2-4-6 CHORD Refresh Page SH CHORD, R Next Link DOTS 4-5 CHORD Prior Link DOTS 1-2 CHORD Link List H CHORD, L Move to Next Non-Link Text N List Headings H CHORD, H Next Heading H Prior Heading DOTS 1-2-5-7 First Heading H CHORD, UP ARROW Last Heading H CHORD, DOWN ARROW Read Current Cell H CHORD, C Next Cell DOT 8+RIGHT ARROW Prior Cell DOT 8+Left ARROW Cell Above DOT 8+UP ARROW Cell Below DOT 8+DOWN ARROW First Cell DOTS 1-3-8 Last Cell DOTS 4-6-8 Visit our Web Site At Freedom Scientific, we are continually updating and improving PAC Mate documentation. To access the latest and most complete PAC Mate documentation, visit our web site at http://www.freedomscientific.com/fs_support/support_document ation.asp Documentation Conventions *Commands are documented in two formats, the Braille letter or sign is listed, or the Braille dot pattern is specified. When dot patterns are specified, the dot numbers are joined by dashes. All dots must be pressed at the same time. *A plus sign (+) is used to indicate that keys are pressed together. For example, "Press DOT 5+RIGHT ARROW to move to and read the next word." *A chorded command is a command that includes the SPACEBAR. *A layered command is a two-part command. Press the keys in the first sequence, release them all, and press the keys in the second sequence. For example, "press I CHORD, T (DOTS 2-4 CHORD, DOTS 2-3-4-5) to read the current window title." *The term program is synonymous with the term application and may be used interchangeably in this manual. *Another convention is the reference regarding the active state of an item. When an item is in the active state, this means that PAC Mate is focusing on the item and certain keystrokes performed affect that item. PAC Mate gives auditory feedback to indicate the active state. *In an effort to comply with the new BANA guidelines, the term contracted Braille is synonymous with the term Grade 2 Braille and the term uncontracted Braille is synonymous with the term computer Braille. These terms are used interchangeably throughout this manual. Using Windows CE with PAC Mate Using Windows CE with PAC Mate is quite easy once you master the basic skills. It is recommended that you read and learn this section as it teaches you basic PAC Mate skills needed to operate Windows CE. Starting PAC Mate Before you start your PAC Mate for the first time, plug the AC adapter into a wall plug and then plug the other end into the PAC Mate’s power jack found on the right back side of the unit. Next, press the On/Off switch, which is next to the power jack. To indicate that it is on, the PAC Mate uses an audible low high sound, and to indicate that it is off, it uses a high low sound. After a few seconds you will hear, "JAWS for Pocket PC is ready." You can immediately start using your PAC Mate while it is charging, but charge the battery for at least four hours before using your PAC Mate without the AC adapter. Keyboard Orientation and Basic Commands The PAC Mate BX400 keyboard consists of eight keys, a spacebar, eight function keys, and the cursor cross. The eight keys from left to right are: 7, 3, 2, 1, 4, 5, 6, and 8. In between keys 1 and 4 is the cursor cross. The spacebar is near the front, in the center of the keyboard. Above each key are eight corresponding function keys, which are: F7, F3, F2, F1, F4, F5, F6, and F8. * F1 (Cancel or ESC) * F2 (Menu Bar) * F3 (FSCalc) * F7 (Stopwatch) * Cursor Cross (UP, DOWN, LEFT, and RIGHT ARROW) * F4 (Start Menu) * F5 (Recent Applications Menu) * F6 (FSEdit) * F8 (File Explorer) * DOT 8 (ENTER) * DOTS 4-5 CHORD (TAB) * DOTS 1-2 CHORD (SHIFT+TAB) * DOTS 6-8 (Stop Speech) * S CHORD, UP ARROW (Increase Volume) * S CHORD, DOWN ARROW (Decrease Volume) Note: A CHORD is created anytime you press the SPACEBAR in conjunction with a keystroke. In addition, many of the PAC Mate menus allow first letter navigation. For more information on commands, please see Appendix A: PAC Mate Commands. Another command you should get familiar with right away is the F2 CHORD. This command activates the Context Menu, which allows you to quickly perform an action on an item. For example, you can use a Context Menu to cut, copy, select all, paste, delete or create a new folder. To access a context menu, select an item such as a word in a document, a date in the Calendar View, or a file in a list view and press F2 CHORD. A menu opens with a variety of commands, select a command with the cursor cross and press DOT 8. Or press F1 to escape the menu without performing the action. Today Screen Orientation When you turn the PAC Mate on, the Today Screen is immediately available. On the Today Screen are five default items: Owner’s Information, Appointments, Email Messages, Tasks and Battery Charge. You move to these items using the UP or DOWN ARROWS on the cursor cross in the center of the keyboard. You handle all menu navigation, including the Start Menu, in this manner as well. To activate any of the items on the Today Screen and on the menus, press DOT 8. For those items on the Today Screen that open to a dialog or list view, press F1 to cancel the item and return to the Today Screen. To refresh the Today Screen so that it reflects the most current information, press F1 CHORD. Customizing the Today Screen to show only those items that you use often is an option available in the Today dialog, which is in the Settings list view under the Personal page. Regardless of where you are or what you are doing on the PAC Mate, the Start Menu is always accessible with the F4 key. To access the Task Tray, press F5 CHORD, and use the LEFT and RIGHT ARROW keys to move to each item. There is one more component to the Today Screen that you may find convenient. Like all programs on the PAC Mate, the Today Screen has a menu. To access this menu, press F2. From this menu you can quickly; create an appointment, task or note, enter a contact, write an e-mail message, and open a Word document or Excel spreadsheet. Note: As you explore your PAC Mate, you will occasionally come across unsupported features or phrases such as the words, “tap here.” In this instance, instead of tapping, press DOT 8. Program Layout and Menus Typically, most programs have a menu bar with menus such as New, Edit, or Tools. The menus on the menu bar are accessed with the F2 command. Press DOT 8 on the menu you want to open. Many menus have submenus, which frequently are announced. For submenus that are announced, you can press DOT 8 or the RIGHT ARROW to open the submenu and use the LEFT ARROW to return to the menu. For submenus that are unannounced, you cannot return to the menu with the LEFT ARROW, but must press F2 again. Similarly, once you press DOT 8 to open a menu you cannot use the arrow keys to move to and from other menus as you can on a desktop or laptop computer. Instead you must press F2 again. Working with Dialogs and Controls Dialogs are smaller windows that usually appear from a menu choice. They contain controls used to configure various settings. There are many types of controls in a dialog, such as edit fields, combo boxes, and slide controls. In dialogs, DOTS 4-5 CHORD moves you forward through the controls, while DOTS 1-2 CHORD moves you backwards. Multi-Page Dialogs A Multi-Page dialog is a dialog with multiple pages. When you open a multi-page dialog, the name of the current page is announced after the name of the dialog. For example, "Sounds and Notifications, Volume page." To quickly move between pages of a multi-page dialog, press DOTS 5-6 CHORD or DOTS 2-3 CHORD. Radio Buttons Radio buttons are presented in a dialog as two or more small circles. This control type allows exclusive selections in that only one radio button in a group can be selected. Use DOWN ARROW to move through the radio buttons, and when you land on the appropriate choice, press DOTS 4-5 CHORD to move to the next control. Note: Only one radio button in a group can be selected at a time. Edit Fields Edit fields are similar to the edit fields in word processing programs. You can type text into an edit field and use any of the Reading Commands to move about your typed text. For multi- line edit fields, you may type more than one line in an edit field. Edit Combo Box An edit combo box is a combination of two controls: an edit field and a list box. You can type in a value or press DOT 7+DOWN ARROW to open a list box. The list contains suggestions for the contents of this field. Use the UP and DOWN ARROW keys to move through the list, and use DOT 7+UP ARROW or F1 to close the list box. If you do not find your choice in the list box, type it in the edit field. Combo Box A plain combo box differs from the edit combo box. You must make your selection from suggestions provided by the program. Either press DOWN ARROW to move through the choices, or press the first letter of the choice you want to make. Note: When you encounter a combo box you may need to press DOWN ARROW twice in order to move to the next item. Edit Spin Box The edit spin box is also a combination of two controls. You can type in this field, or use the arrow keys to move through the list of suggestions. Edit spin boxes are common for fields that require numeric values. Left/Right Slider Left/right sliders are oriented horizontally. You can use your LEFT and RIGHT ARROWS to adjust this control. For some controls, the commands, DOT 2+UP ARROW and DOT 2+DOWN ARROW, are implemented so you can move by larger increments. Check Box A check box can be checked or unchecked. PAC Mate announces the current state of a check box when you move to it. Press SPACEBAR to check or clear a check box. In a list box with several items, use the arrow keys to navigate the list of options that have check boxes associated with them, and press SPACEBAR to check or clear the check boxes. Buttons Buttons are common to dialogs and in the Pocket PC environment require special consideration. In most dialogs, pressing DOT 8 activates a button. Also, the default button in a dialog always responds to DOT 8, even if another control is active. For example, in the Voice Settings dialog, just press DOT 8 after adjusting the speech rate to activate the OK button, which closes the dialog and saves your changes. List View This control lists items such as files and folders, and may contain several columns of information. To hear the available items in a list view, press UP or DOWN ARROW. As you move through the list, the first column of information is read. To hear information from all columns for the current item, press DOTS 1- 4 CHORD, the Read Current Line command. In a list view, the current item is selected. You can select multiple items as long as they are listed one after the other. Press and hold DOT 7, then press DOT 4 CHORD to select the current item. Continue holding DOT 7, and press DOT 4 CHORD again to select the next item. Tree View In a tree view, items are presented in a hierarchical format, which is organized vertically on the screen. Press UP or DOWN ARROW to move through the tree view. When you hear, "level zero closed," press RIGHT ARROW to open that level. You are then presented with more information beneath it. Press DOWN ARROW to move through the next level. If an item is closed, press RIGHT ARROW again to expand that item. If you want to close a level, press LEFT ARROW or DOT 7. Note: The PAC Mate only announces the level number when it changes. Using File Explorer File Explorer, like Windows Explorer, gives you access to all the files on your PAC Mate. To open File Explorer, go to the Start Menu (F4) and press P to open the Programs submenu. Then press F to open File Explorer. When you first launch File Explorer, you hear “My Documents list view, Business folder, one of three.” The phrase, “My Documents list view,” means that the My Documents folder is open listing all of its folders and files. The phrases, “Business folder, one of three,” means that the Business folder is selected and it is one of the three subfolders in the My Documents folder. To view all the files and folders on your PAC Mate, from the list view press F2. Move to Show By and press DOT 8. Then move to My Device and press DOT 8 again. To navigate among the folders and files, use the commands listed in the following table. Description Command Prior File/Folder UP ARROW Next File/Folder DOWN ARROW Open File/Folder RIGHT ARROW or ENTER Up One Folder Level LEFT ARROW Select File or Folder SPACEBAR Show By SH CHORD, W Sort By SH CHORD, Y In File Explorer, the menu bar (F2) contains: Edit, Open My Documents, Storage Card, Show By, and Sort By. To open a file or folder, select it from the list view and press DOT 8. To quickly delete, rename, copy, or move a file or folder, select it from the list view by pressing the SPACEBAR and press E CHORD, D or open the Context Menu with F2 CHORD and choose Delete. To select multiple items, use the DOWN ARROW CHORD. Here are some examples of how File Explorer can help you maintain and manage your files. Moving or copying a file(s) to a CompactFlash card: 1. Select the file(s) you want to move. 2. Open the context menu. 3. Use the cursor cross to select copy or move a file and press DOT 8. 4. Next, press F2 to access the menu bar and select Storage Card. 5. Navigate to the folder you want to store them in and open it. 6. Press F2 again and select Edit, and paste. Sorting files by their type: 1. From the list view, press F2. 2. Use the cursor cross to select Sort By and press DOT 8. 3. Again, use the cursor cross, but this time select Type and press DOT 8. Creating a new folder: 1. In File Explorer, decide where you want to create a new folder. You can create folders at every level except at My Device. 2. Press F2 and press DOT 8 on Edit. 3. Use the cursor cross to move to New Folder and press DOT 8. 4. When you hear the prompt, “New Folder,” type in a name for the folder you have just created. Network Log On Anytime you want to access a network device with your PAC Mate, you must enter the network path and then log on with a username and password. In the following directions, a network embosser is used as the example. 1. In File Explorer, press F2 and choose Open from the menu. 2. Type the path to your embosser and press DOT 8. PAC Mate places the two backslashes at the beginning of the edit field for you. The path will look something like, \\servername\Braille_device. 3. When done, press DOT 8. 4. When prompted, press TAB to move through the fields and type the username and password required to log into the network resource where the embosser is located. You may also need to type your domain name if required. 5. After filling in the required fields, pressing DOT 8 should connect you to the server (network resource) where the embosser is located. If you choose to save your password in File Explorer, you will not need to open File Explorer each time you want to emboss to a network embosser. Using the Find Feature 1. Open the Start menu (F4), move to Find, and press DOT 8. 2. Enter the text, topic or subject you are trying to find. Tip: If you have looked for this text before, press DOWN ARROW in the Find box and select the name from the list. 3. In the Type combo box, use your cursor cross to narrow your search by selecting the appropriate item in the combo where you will find it. 4. Press TAB to move to the Go button and press DOT 8. Press TAB to move to the Results list, use the cursor cross to select what you are looking for and then press DOT 8 on the to open it. Personalizing Your PAC Mate If you will be using your PAC Mate in public places, then this section is important to you because it discusses how to personalize, password protect, and identify your PAC Mate. This section is also important if you want to purchase any of the off the shelf programs available for PAC Mate as it discusses how to locate hardware and software information. Entering Owner Information In addition to placing an identification card in the ID pocket of your carrying case, you can also enter this information in the Owner Information dialog of the PAC Mate. To do this, go to the Start menu (F4) and press S to choose Settings. Use the ARROW keys to move to Owner Information and press DOT 8 or press O to move to Owner Information and then press DOT 8. When this dialog opens, the Identification page is active for you to enter your personal information. Place a check (SPACEBAR) in the “Show information when device is turned on” check box so that if you lose your PAC Mate, it may be returned to you. If you want to add any additional information, press DOTS 5-6 CHORD to the Notes page. Type in the information you want to add and press the SPACEBAR to select the check box if you want to display this information when the PAC Mate is on. Press DOT 8 to save the changes and close the dialog and then press F1 to return to the Today Screen. Protecting PAC Mate Information As you become familiar with PAC Mate and begin to truly use it as your personal data assistant, you may find that you are storing more and more personal or confidential information. For example, names and phone numbers of important contacts, credit card numbers, and work or school related documents. To protect you from data theft, your PAC Mate allows you to password protect your information. Go to the Start Menu (F4), press S to choose Settings and press DOT 8 or just. Press P to move to Password and then press DOT 8. On the Password Settings dialog, use the cursor cross to select how long your PAC Mate must be idle before the password is required check box. Press DOTS 4-5 CHORD and select one of the two radio buttons to indicate the type of password you would like to use: simple 4 digit password or strong alphanumeric password. To type the password, press DOTS 4-5 CHORD to move to the Password edit box and, if necessary, confirm the password. It is helpful to record this password and store it elsewhere for safekeeping. You can also provide a hint in case you forget your password. From the Password Settings dialog, press DOTS 5-6 CHORD to access the Hint page. Press DOTS 4-5 CHORD and enter your hint in the edit box. Note: If you choose to use an alphanumeric password it must be at least seven characters long and contain a combination of uppercase and lowercase letters, numerals, or punctuation. Press and hold DOT 7 to type uppercase letters. When you are done press DOT 8, then F1 to return to the Today Screen. Now, when you turn your PAC Mate on it will require the password to access it. Caution: If you forget your password, you must perform a hard reset to clear the memory before you can access your PAC Mate. This erases all files and data you have created and programs you have installed. For this reason, it is recommended that you use ActiveSync to create a backup file of all of your programs and data so they can be restored. Locating the PAC Mate Serial Number The PAC Mate serial number identifies your PAC Mate in Freedom Scientific’s product database. This number, found in the center of the bottom surface, is printed and in Braile. It may be helpful to record and store this number for safekeeping. Finding Firmware Information Anytime you call Freedom Scientific’s Technical Support, you will need to have your serial number and other information available. This information is found in the Version Information dialog, which is accessed using the command Question Mark CHORD, A. Knowing About Pocket PC To learn more about your PAC Mate system go to the About multi-page dialog. Here you will find information on Pocket PC software version, processor type, memory amount, device ID, and Copyright notifications. To view this information, go to the Start menu (F4) and press S to choose Settings. Press DOTS 5-6 CHORD to move to the System page, Press A to move to About and then press DOT 8. When the About dialog first opens, you are on the Version page. PAC Mate will automatically read the contents of this page, which includes software version, processor, memory, expansion slot and owner information. When you are done with this page press DOTS 5-6 CHORD to move Device ID page. On this page there is a Device Name edit field and a Description edit field. PAC Mate uses the Device name to identify itself when connecting to other computers. If you cannot connect to a network because another device is already connected using the same name, type a new name in the Device edit field. You may include a description to go with the identification. To read the copyright notice, press DOTS 5-6 CHORD to move to the Copyright page. PAC Mate Basics Adjusting Speech Settings The Voice Settings dialog configures PAC Mate to speak the way that suits you best. There are two approaches you can take to adjust speech. Open the Start menu (F4), and press S to choose Settings. Next, press V twice to select Voice Settings and press DOT 8 to open the dialog. When the Voice Settings dialog opens, the speech rate control is active. This is a slide control and requires that you use the LEFT and RIGHT ARROWS to increase or decrease the speech rate. To move forward to the next control, press DOTS 4-5 CHORD. The voices control is a combo box that allows you to choose from a selection of eight voices. With combo boxes, use the UP or DOWN ARROW keys to make your selection. You will hear the actual voice as you arrow through this list. Each time you move to a control, you should notice that JAWS indicates what type of control it is. For the voice pitch slide control, use the LEFT and RIGHT ARROWS to adjust the pitch to your liking. When you are done, press DOTS 4-5 CHORD to move forward to the next control. The Upper Case Pitch control is a little different than anything discussed so far. It is an edit box and when you pressed DOTS 4-5 CHORD to move to it, you should have heard JAWS say, “Upper Case Pitch increment edit twenty.” This means that the number twenty is the increment that JAWS uses when it reads an upper case letter. To change the pitch, type in a new number using Computer Braille. When you are done, press DOTS 4-5 CHORD to move to the next control. The last control in this dialog is the punctuation combo box. This control has four choices that you can use to control the amount of punctuation that you hear. They are none, some, most or all. Use the cursor cross to select your choice. When you are done, press DOT 8 to return to the Settings Multi-page dialog. To exit the Settings dialog and return to the Today Screen, press F1. The second approach to adjust speech settings uses S CHORD, which you can press at anytime, in any program. Note: If you adjust speech with S CHORD and later perform a warm reset (DOTS 1-2-3-4-6-7-8 CHORD) or refresh the screen (F1 CHORD), your speech settings will revert to the previous adjustments made from the Settings dialog. The S CHORD command is a layered commands because you only have to press S CHORD once to have all the speech parameters settings available. For example, press S CHORD, then use the cursor cross to adjust the voice rate and volume. When you are done, press P until you set the punctuation to the level you want, and so on. To move out of settings layer, press DOTS 4-5 CHORD. The table below lists all the layered commands used to adjust speech. Description Command Increase Voice Rate S CHORD, RIGHT ARROW Decrease Voice Rate S CHORD, LEFT ARROW Increase Volume S CHORD, UP ARROW Decrease Volume S CHORD, DOWN ARROW Punctuation Level S CHORD, P Screen Echo S CHORD, S Keyboard Echo S CHORD, K Grade 2 Braille S CHORD, G Dictionary Settings S CHORD, D Understanding Layered Commands There are several types of keyboard combinations in the PAC Mate. Most key combinations are pressed once and released. There are also layered commands. These are layered key combinations, where one set of keys are pressed and released, then another set of keys are pressed and released, and the command runs. For example, press I CHORD, T to read the current window title. Repeating layered commands allow you to press the second key combination in the sequence multiple times. For example, press S CHORD, RIGHT ARROW to increase the speech rate. After pressing S CHORD, press RIGHT ARROW repeatedly until the speech rate you desire is reached. If you think it's too fast, press LEFT ARROW to decrease the rate. You don't have to press S CHORD again unless you pressed a key combination that is not assigned to the second layer for repeating commands that start with S CHORD. If you do press the first key combination in a layered command, followed by a key combination that is not assigned to the second layer, the PAC Mate plays a sound to indicate that the command is invalid. The PAC Mate also provides help for Layered Commands. Press the first layer command sequence followed by QUESTION MARK to display a listing of all the commands in that layer. Move to a command in the list and press DOT 8 to activate the command. For example, press S CHORD, QUESTION MARK to list the settings commands. Adjust the speech rate and volume right from the list. Working with Text This section introduces you to PAC Mate’s Grade 2 Braille feature, explains how to read and manipulate text, lists all the associated commands and provides examples on the more frequently used actions performed with text. Brailling in Grade 2 Currently, Grade 2 Braille is available in the following applications: FSEdit, Pocket Word and Pocket Outlook (i.e., Inbox, Contacts, Tasks, Calendar, Notes). For each new file created in a program, Grade 2 Braille must be enabled, as Computer Braille is the default in PAC Mate. Note: If you want to write literary Braille using Grade 1, you should enable Grade 2 and write using the rules for Grade 2. For example, single letters should be preceded by a letter sign (DOTS 5-6). Because FSEdit was developed to include Braille input and output, the Grade 2 Braille feature in FSEdit works differently than it does in Pocket PC programs. For more information on FSEdit and Grade 2 Braille, please see Using PAC Mate Programs, FSEdit. For Pocket Word and Pocket Outlook, pressing S CHORD, G enables Grade 2 Braille. But, unlike the other speech commands, this is not a repeating layered command, which means you can immediately begin brailling your text in the multi- line edit field (i.e., a Pocket Word document). In edit fields where you can only type a single line of text, such as the To: or Subject: fields of an e-mail header or the Appointment Information dialog of Calendar, you must type in computer Braille as the PAC Mate (with Tutor Messages enabled) announces, "Computer Braille only." Inserting Computer Braille into a Grade 2 File When writing in Grade 2, it is sometimes necessary to insert symbols so the text will be read or translated as Computer Braille. To mark the beginning of Computer Braille text, use DOTS 4-5-6, DOTS 3-4-6. To mark the end of the Computer Braille text, use DOTS 4-5-6, DOTS 1-5-6. Translating a Document To translate a file from one grade to another: 1. Make sure the grade is set properly. If you have written text in Grade 2, press S CHORD, G and set the file to Grade 2. 2. Press T CHORD to translate the file. Sharing Grade 2 Files Once your Grade 2 Braille document, message, or note is complete, you should translate to computer Braille before saving or synchronizing it. To translate, press T CHORD. Although T CHORD works for translating an e-mail message, the command SH CHORD, T is more convenient as it translates and sends the e-mail message. See Using PAC Mate Programs, Inbox for more information about creating or sending e-mail. Grade 2 back translation (T CHORD) is important because when you, your friend, or colleague opens an untranslated Grade 2 Braille file on an other device or desktop computer, the text is recognized and read as Computer Braille. Similarly, any e-mail or document composed in Grade 2 Braille that is sent to a friend or colleague who uses JAWS and/or a Braille display with Grade 2 translation enabled will read a Grade 2 translation of Grade 2 Braille. When working in Pocket PC applications that support Grade 2 Braille it is important to remember that this feature has been implemented for input convenience only. Thus, in situations where you are co-creating or co-editing a document with a colleague, it is recommended that when working on the PAC Mate BX400 you use FSEdit as your word processor. Reading Depending on what you are trying to achieve, you may find reading by character, sentence or paragraph more suitable than reading with the Say All command (DOTS 4-5-6-8 CHORD). For instance, if you are trying to understand the syntax of a paragraph, you may want to read by line or by sentence. If you want to know how a word is spelled, you would want to read by character or press the command for “Spell Current Word” (DOTS 2-5 CHORD twice quickly). The table below lists all the reading/moving commands available on PAC Mate. Description Command Prior Character DOT 3 CHORD Next Character DOT 6 CHORD Current Character DOTS 3-6 CHORD Current Character Phonetic DOTS 3-6 CHORD twice quickly Prior Word DOT 2 CHORD Next Word DOT 5 CHORD Current Word DOTS 2-5 CHORD Spell Current Word DOTS 2-5 CHORD twice quickly Prior Line DOT 1 CHORD Next Line DOT 4 CHORD Current Line DOTS 1-4 CHORD Prior Sentence DOT 4+LEFT ARROW Next Sentence DOT 4+RIGHT ARROW Current Sentence DOT 4+LEFT+RIGHT ARROW Prior Paragraph DOT 1+UP ARROW Next Paragraph DOT 1+DOWN ARROW Current Paragraph DOT 1+UP+DOWN ARROW Page Up DOT 2+UP ARROW Page Down DOT 2+DOWN ARROW Alternate Reading Commands Alternate reading commands use the arrow keys. LEFT and RIGHT ARROW move and read horizontally. LEFT ARROW is for prior, RIGHT ARROW is for next, and when pressed together read the current line. Press them alone for character, or add DOT 5 for word or DOT 4 for sentence. The UP and DOWN ARROW move and read vertically. UP ARROW is for prior; DOWN ARROW is for next, and when pressed together read the current line. Press them individually for line, add DOT 1 for paragraph, or add DOT 2 to move by page. File Margins Adding DOT 3 to your cursor cross movement lets you move to the edges of your document (i.e., margins of the current line, or top/bottom of the file). Just press DOT 3 plus the arrow key that points in the direction you want to move. If you don't want to move the cursor, but want to read what's between that edge of the file and the cursor, add DOT 7 to the command. For example, DOTS 3-7+RIGHT ARROW reads to the end of the line. Below is a table that lists the commands used for moving about the edges of a text document. Description Command Move to Beginning of Line DOT 3+LEFT ARROW Move to End of Line DOT 3+RIGHT ARROW Move to Top of File DOT 3+UP ARROW Move to Bottom of File DOT 3+DOWN ARROW Read from Beginning of Line DOTS 3-7+LEFT ARROW Read to End of Line DOTS 3-7+RIGHT ARROW Say All When you want to read text in its entirety without stopping, use the Say All command (DOTS 4-5-6-8 CHORD). With Say All, PAC Mate reads text from the point where you initiate the command to the end of the document or until you press the Stop Speech command (DOTS 6-8). During a “Say All” there are several commands you can use to move swiftly through the text you are reading. For example, you can press the LEFT or RIGHT ARROW to rewind or fast-forward through a document. In addition, you can decrease or increase the speech rate and volume. This table lists the commands available during a Say All. Description Command Say All DOTS 4-5-6-8 CHORD Rewind LEFT ARROW Fast Forward RIGHT ARROW Increase Speech Rate DOTS 4-8 Decrease Speech Rate DOTS 1-8 Increase Volume DOTS 5-8 Decrease Volume DOTS 2-8 Stop Speech DOTS 6-8 Editing While there are many aspects to editing a document, this section focuses on the commands used to edit text and provides an example with their implementation. First, it is helpful to know that while most programs have an Edit Menu from which you can select an action, the PAC Mate has its own keyboard Edit commands. The table below lists PAC Mate’s editing commands, which can be used in any program. Description Command Undo E CHORD, U Cut E CHORD, X Copy E CHORD, C Paste E CHORD, P Select All E CHORD, A Find E CHORD, F Find Next E CHORD, N Replace E CHORD, R Delete E CHORD, D Delete Current Word DOTS 1-2-3-4-5-6-8 CHORD Delete Prior Word DOTS 1-2-3-4-5-6-7 CHORD In many cases, any editing that you do requires that you select text. Example: In the following two sentences, copy the word “stylus,” cut the word “pen” and then paste the word “stylus” in the place of “pen.” Do you have a pen? No, I have a stylus. If you typed these sentences into one of the word processing applications on your PAC Mate and then followed the directions, you would have had to select text twice. (Once to cut the word pen, and once to copy the word stylus.) 1. Open FSEdit (F4, P). Press F until you hear FSEdit and then press DOT 8. 2. In the Name edit field type: Example1 (to capitalize a letter press DOT 7). When done, press DOT 8. 3. Type the sentence: Do you have a pen? When you are done, press DOT 8. Then type: No, I have a stylus. 4. Press DOT 3 CHORD or LEFT ARROW to move left one character. 5. Next, select the word, stylus, by pressing DOTS 2-7 CHORD and copy it with E CHORD, C. 6. Press the UP ARROW or DOT 1 CHORD to move up to the prior sentence. 7. Press DOT 5 CHORD or DOT 2 CHORD until you hear the word “pen,” then press DOTS 5-7 CHORD to select pen or you can press DOTS 6-7 CHORD to select it by character so the question mark is not included. 8. Now, press E CHORD, X to cut the word pen, then press E CHORD, P to paste the word stylus. The following two tables present all of the selecting commands available on PAC Mate. Selecting Commands Description Command Select Prior Character DOTS 3-7 CHORD Select to Next Character DOTS 6-7 CHORD Select Prior Word DOTS 2-7 CHORD Select to Next Word DOTS 5-7 CHORD Select Prior Line UP ARROW CHORD Select Next Line DOWN ARROW CHORD Select Prior Sentence DOT 4+LEFT ARROW CHORD Select to Next Sentence DOT 4+RIGHT ARROW CHORD Select Prior Paragraph DOT 1+UP ARROW CHORD Select to Next Paragraph DOT 1+DOWN ARROW CHORD Select Page Up DOT 2+UP ARROW CHORD Select Page Down DOT 2+DOWN ARROW CHORD Read Selected Text DOTS 4-5-6-7-8 CHORD Alternate Selecting Commands Alternate selection commands are extensions of the alternate reading commands with the SPACEBAR added to make it a chorded command. For example, LEFT ARROW CHORD selects the prior character, and RIGHT ARROW CHORD selects to the next character. Add DOT 5 to select by word, or add DOT 4 to select by sentence. UP ARROW CHORD selects the prior line, and DOWN ARROW CHORD selects to the next line. Add DOT 1 to select by paragraph, or add DOT 2 to select by page. Selecting File Edges Commands Description Command Select to Beginning of Line DOT 3+LEFT ARROW CHORD Select to End of Line DOT 3+RIGHT ARROW CHORD Select to Top of File DOT 3+UP ARROW CHORD Select to Bottom of File DOT 3+DOWN ARROW CHORD Alternate Selecting File Edges Commands The alternates for these selection commands are based on the notetaker reading commands. Just add DOT 7 to the equivalent reading command. DOTS 1-3-7 CHORD selects to the beginning of the line, and DOTS 4-6-7 CHORD selects to the end of the line. DOTS 1-2-3-7 CHORD selects to the top of the file, and DOTS 4-5-6-7 CHORD selects to the end of the file. Formatting Like the Edit Menu, many programs provide a Format Menu or dialog where you can change the appearance of text. But rather than use a menu or dialog, you should get familiar with PAC Mate’s keyboard formatting commands as they are quick and easy to use. The tables below list the formatting commands available on PAC Mate. Formatting Commands Description Command Bold F+DOT 8, B Italic F+DOT 8, I Underline F+DOT 8, U Strikethrough F+DOT 8, S Center F+DOT 8, C Left Justify F+DOT 8, L Right Justify F+DOT 8, R Set Font F+DOT 8, F CHORD Uppercase Description Command Caps Lock On U CHORD, U Caps Lock Off U CHORD, L Inserting Information Description Command Insert Date and Time I+DOT 8, D Insert Numbering I+DOT 8, N New Paragraph DOT 8 pressed twice Much of the process used to format text is similar to the process involved in editing text. Example2: Center the following word “pac mate.” Capitalize p, a, c and m. Then bold the whole word. 1. Open FSEdit (F4, P). Press F until you hear FSEdit and then press DOT 8. 2. In the Name edit field type: Example2 (to capitalize a letter press DOT 7). When done, press DOT 8. 3. Type the word: pac mate. 4. Press F+DOT 8, C to center the word. (There is no need to move to the beginning of the word to center it.) 5. Press the LEFT ARROW or DOT 3 CHORD to move left by character. Stop when you hear the letter “a.” 6. Then select to the beginning of the line with DOT 3+LEFT ARROW CHORD. 7. Next, press U CHORD, U to change p, a, c and m to uppercase. 8. Now, press DOT 3+LEFT ARROW, and DOT 3+RIGHT ARROW CHORD. This moves you to the beginning of the line so you can select all the text to the end of the line. 9. Last, to make everything bold, press F+DOT 8, B. (To unselect PAC Mate, press the cursor cross.) Now that you have created a title for your document, you are on your way to writing its content. When you press DOT 8 to start your first sentence, it will be centered. To left justify, press F+DOT 8, L. Embossing Embossing a document can be done only in the FSEdit program. This section covers only the basics of embossing. For more information on this topic, please see FSEdit, Embossing a Document. Embossing is initiated from FSEdit’s Emboss dialog. To open the Emboss dialog you must open the File Menu (SH CHORD, F) and select Emboss (E). With the Emboss dialog open, you have several controls that allow you to change the way your document is embossed. If you do not want to change any of the parameters and are ready to emboss, press DOT 8. Printing Your PAC Mate offers several printing solutions. Perhaps the most widely known solution is to synchronize your PAC Mate documents and print from your desktop or laptop computer and printer. With this solution, you create a partnership with ActiveSync through the USB or infrared. Another solution, which may be less widely known, uses a Pocket PC printing utility called PrintPocketCE. This easy-to-use program lets you print Pocket Word, Excel and Outlook files directly from your PAC Mate to a PrintPocketCE compatible printer. You find the PrintPocketCE program in the PrintPocketCE folder on the User’s Documentation CD. Once you add the program to your PAC Mate, go to the Programs submenu and select PrintPocketCE. The online help that comes with this product explains most of its important features. The latest solution recently added to PAC Mate is the ability to print directly to a printer from FSEdit. Adding Programs Before you purchase an off-the-shelf program for your PAC Mate, make sure JAWS supports it and that it is compatible with the Pocket PC 2003 platform and your PAC Mate’s processor. For more information on the processor, please see Personalizing Your PAC Mate, Knowing About Pocket PC. Any application that you want to add to your PAC Mate must be installed using ActiveSync and your computer. For more information on ActiveSync, please see Connecting the PAC Mate, Connecting with ActiveSync Before you can add a program to PAC Mate, you must install it on your PC. You do not need to be connected or have a partnership established. After you install the program, it remains on your PC in ActiveSync so you can add or remove it from your PAC Mate when needed. If you have yet to make a connection between your PAC Mate and your PC and only want to add or remove programs, establish a guest partnership in ActiveSync. If you want to synchronize data and add or remove programs, establish a partnership. With a guest partnership, the Add/Remove Programs dialog automatically opens to your PC desktop where you can check the box next to the program(s) you want added to your PAC Mate. With a standard partnership, you go to the Tools Menu (ALT+T) in ActiveSync on your PC and select Add/Remove Programs. Once you have checked the program(s) you want to add, press TAB to move to the OK button and press DOT 8 to close the dialog. Note: Any listed program that does not have a check in the box is removed from PAC Mate. If additional installation is required, installation dialogs will automatically open on your PAC Mate and step you through the rest of the process. Removing Programs Programs that come with your PAC mate cannot be removed. Only programs that you install can be removed. There are a couple of ways to remove programs from your PAC Mate. The easiest way is to use the Add/Remove Programs dialog in ActiveSync on your PC. This dialog lets you remove any applications you are not currently using, but because they remain on your PC, you can re-add them to your PAC Mate at anytime. To remove programs, establish a partnership in ActiveSync. With ActiveSync open on your PC desktop, go to the Tools Menu (ALT+T) and select Add/Remove Programs from the menu. In the Add/Remove Programs dialog, uncheck the box next to the program(s) you want removed from your PAC Mate. Once you have unchecked the program(s) you want removed, move to the OK button and press ENTER. The program(s) are automatically removed from your PAC Mate. Note: Any listed program that has a check in the box remains on PAC Mate. The second way to remove programs installed is to use the Remove Programs dialog on your PAC Mate. To do this, go to Settings on the Start Menu and press DOT 8. Press DOTS 5-6 CHORD to move to the System page. Then press R twice to move to Remove Programs and press DOT 8. In the Remove Programs dialog use the DOWN ARROW to select the program(s) you want removed. Press DOTS 4-5 CHORD to move to the Remove button and press DOT 8. PAC Mate Hardware The PAC Mate has keys on the top with the ports and switches in the back. The overall size of the BX400 is 11 inches (27.94 cm) x 4.87 inches (12.37 cm) x 1.93 inches (4.9 cm) and weighs 1 lbs 13 oz (.82 kg). Ports and Switches With the PAC Mate positioned on your lap or on a desktop as if you are going to type, you will find on the back surface from right to left: the On/Off switch, the Power Jack, the Mini A/B USB port, two CompactFlash Type II Slots, the Infrared Port, the 1/16 inch (2.5 mm) Microphone Jack and the 1/8 inch (3.5 mm) Headset Jack. The Compact Flash slots on the BX400 support both CompactFlash Type I and Type II cards and peripherals. For a list of peripherals that have been tested and are recommended for PAC Mate, please visit www.PACMateGear.com. The Compact Flash cards plug into the PAC Mate in one direction only. If you insert the card the wrong way, simply remove the card, turn it over and gently reinsert the card. Never push or force the card. When you correctly insert the card, you can feel it gently plug into place. To remove a CompactFlash card, grasp and pull the card with your index finger and thumb. On the top surface, just to the left of the F7 key on the BX keyboard, is the speaker and just to the right of the F8 key is the internal microphone. The reset button is on the bottom surface of the PAC Mate. To find the reset button, turn the PAC Mate bottom side up. With your left hand, locate the left middle rubber pad. Just to left of this rubber pad is a little round protuberance with a hole. This is the reset button. Caution: The reset button erases all data and deletes all programs. For more information, please see PAC Mate Hardware, Resetting the PAC Mate. Also located on the bottom surface is the drawer/display release. You can find this release on the right side across from the reset button. To disengage the drawer or display, pull the release gently towards the right side of the unit. To connect the PAC Mate Portable Braille Display, align the display so that it slides easily into the PAC Mate. Then press against each unit until they are firmly engaged. Battery The PAC Mate is powered with a lightweight, high-density lithium polymer battery that can be charged repeatedly and at any time within the battery cycle without losing capacity. When the battery has only 20% of its charge remaining, the PAC Mate announces a warning that the battery is low. At 12% of battery life, the PAC Mate alerts you that the battery is critically low and after 2 minutes the PAC Mate will automatically turn off. Once the battery charger is connected, the battery takes approximately 4 hours to recharge. You can work with your PAC Mate while your battery is recharging without harming the unit. When you get ready to charge your PAC Mate, you must charge the battery with the AC adapter supplied with the unit. Checking the Available Battery Charge For convenience, the Today Screen indicates the percentage of battery charge available. To refresh the Today Screen so that it reflects the most current battery charge, press F1 CHORD. For more information, please see PAC Mate Hardware, Power Management. Note: If you do not refresh the screen before checking the percentage of battery charge available, you will not receive an accurate measurement. Power Management Whenever possible, use your PAC Mate with the AC adapter plugged to external power, especially when connecting to a PC, using a Compact Flash card, a modem or other peripheral device such as a Braille display. This will save your battery for those situations when you are mobile and away from a power source. Regardless of whether you are using an external power source or battery, you can conserve the amount of energy your PAC Mate is using by enabling the controls available to you in the Power Settings dialog. There are two ways to access this dialog. The easiest way is to move down and press DOT 8 on the last of the six items on the Today Screen, which indicates the battery charge. The other way is from the Start Menu. From the Start menu (F4), press S to choose Settings. Press DOTS 5-6 CHORD to move to the System page. Press P to move to Power and then press DOT 8. With the Power Settings dialog open, press DOTS 5-6 CHORD to move to the Advanced page. Press the SPACEBAR to select the On Battery Power: Turn Off Device If Not Used For check box, then move to the associated combo box to select the number of minutes. Follow this same procedure for the next control, which turns PAC Mate off when using external power. Depending on whether you are using a WiFi accessory, you may want to keep PAC Mate from detecting any wireless signals. To access this control option, press DOTS 5-6 CHORD to move to the Wireless page and use the UP or DOWN ARROW to select the wireless signals radio buttons. For additional information on the PAC Mate battery, please see PAC Mate Hardware, Battery and Appendix B: Special Considerations, Lithium Polymer Battery. Resetting the PAC Mate Occasionally it may be necessary for you to reset your PAC Mate. Particularly when it is operating slow and sluggish or when it stops responding completely. If this occurs often, contact Freedom Scientific's hardware technical support. However, if this occurs infrequently, perform the following to get your PAC Mate running without delay. Performing a Warm Reset A warm reset does not affect your files, programs or settings. Instead, it closes all running applications and returns you to the Today Screen. To perform a warm reset, press DOTS 1-2-3-4-6- 7-8 CHORD (i.e., every key except 5). In the event that your PAC Mate keyboard becomes unresponsive, you can also perform a warm reset by holding the power switch in the on position for approximately 10 seconds and releasing it. The PAC Mate will then perform a warm reset. Performing a Hard Reset A hard reset should be used only as a last resort as this erases all files and data you have created and programs you have installed. For this reason, it is recommended that you use ActiveSync to create a backup file of all of your programs and data. For more information on using ActiveSync, please see Connecting the PAC Mate, Connecting with ActiveSync. To find the reset button, turn the PAC Mate upside down. Locate the left side middle rubber pad. Just to left of this rubber pad is a little round protuberance with a hole. This is the reset button. To reset your PAC Mate, use a straightened paper clip or a toothpick and press down gently. You should feel the button move slightly as you press. Carrying Case The PAC Mate carrying case is specifically designed to protect your unit. It is lightweight, water resistant and custom fitted so all ports and switches are accessible. On the bottom exterior surface is a clear plastic pocket for an ID card. The strap is adjustable to maximize comfort during transport or for using while standing. In addition, you can easily remove the strap and store it along with other items in the case’s zippered pocket. The case can be used when the Braille display is attached as well as when it is not attached. The cover flap closes securely around the base unit and extends to reach around the Braille display when it is attached. To secure the PAC Mate to the carrying case: 1. Locate the top of the case by finding for the Freedom Scientific logo. 2. Arrange the case so that the Freedom Scientific logo is positioned on the right side. 3. Open the case by unseating the Velcro flap found on the bottom of the case. 4. With the case open and oriented as described, place it on a flat surface. 5. Place the PAC Mate next to the case and orient it as if you are going to type. 6. Examine the interior of the case. Locate and remove the thin plastic peel-away backing so that the glue sides of the Velcro strips are exposed and the Velcro strips remain seated to the Velcro in the case. There are four plastic peel-away backings to remove. 7. Carefully place your PAC Mate in the case and firmly press the case against the PAC Mate so that the Velcro strips adhere to the body of the PAC Mate. 8. Locate the carrying strap for the case and connect each end to the carrying posts inset near the bottom corners of the PAC Mate. 9. When you want to remove the carrying case, gently peel it away from the PAC Mate so that the Velcro strips separate from the carrying case and remain glued to the PAC Mate. General Care of PAC Mate The plastic body of PAC Mate is made of a blend of high impact polycarbonate and heat resistant polymers that meet strict environmental standards. In order to keep your PAC Mate in good working condition, it is recommended that you store your unit in a dry place away from direct sunlight. Avoid operating the unit around liquids or food, and always operate the unit with clean, dry hands. Clean the unit with a dry cloth and do not use commercial cleaners on any part of the unit. Never use or store the PAC Mate in an environment where it will be exposed to extremes of light, temperature, moisture or vibration. Setting Up PAC Mate PAC Mate allows you to modify many settings that determine what and how much information it reads. In addition: you can set alarm notifications, choose to read time in different formats, select what programs appear in the Start Menu and in the Programs submenu, and customize the Today Screen to view only those item you want. For ease of reading and usability, this section mirrors the list view tab sequence in the Settings multipage dialog found in the Start Menu. Braille The Braille Settings dialog configures the behavior of your Braille display. To configure your Braille display, open the Start menu (F4) and press S to choose Settings. Press B to move to Braille Settings and then press DOT 8. * Enable Translator - Check this box if you would like to read contracted Braille on your display. * Expand Current Word - If this box along with Enable Translator is checked, then the word at the position of the Braille cursor is displayed in uncontracted Braille. If this box is not checked and Enable Translator is checked, then the Braille cursor rests at the beginning of the current word and moves as you navigate from word to word. Braille Mode: This combo box is used to determine the format of the information sent to the Braille display. The following options are available: * Line: The line of text at the current cursor position is sent to the Braille display. * Structured: Information relevant to the current cursor position is sent to the Braille display. This is the default option. * Speech Box: The same information is sent to the Braille display as is sent to the synthesizer. Braille Follows Active: If checked, the Braille cursor follows as you move the active cursor, but is not limited to where the active cursor can move. For example, when moving through a dialog, the Braille cursor moves to each control as you TAB to it. Tether Braille to Active: If checked, the Braille cursor and the active cursor are linked together. When you move the Braille cursor, the active cursor also moves. However, you cannot move the Braille cursor where the active cursor cannot move. For example, with the PC cursor active, you cannot read down to the status line of a window. 8 Dot Braille: If this check box is checked, the display uses 8 dot Braille. This check box is checked by default. Dot Firmness: Specifies the firmness of Braille dots on the display. There are five levels of firmness. Adjust the display to the level of firmness most suited to the sensitivity of your fingers. Focus Braille Display Options Button: This button is only available when connecting a Focus Braille display to PAC Mate. Use this button to open the Focus Braille Display Options dialog where you can adjust settings for a Focus Braille display. Focus Braille Display Options Placement of Status Cells: Specifies if the informational status cells are located on the left or right end of the display, or not displayed at all. The status cells are located at the left end of the display by default. Reading Line: Use the Reading Line edit spin boxes to show information within the portion of the display you want to use. The default settings are determined by the location of the status cells, and the length of the display. Buttons From within the Buttons dialog, you can assign eight hotkey commands to any of the programs on your PAC Mate. The following table lists the default program for each command. Program Command Record DOTS 3-4 CHORD, DOT 1 Media Player DOTS 3-4 CHORD, DOT 2 Pocket Excel DOTS 3-4 CHORD, DOT 3 IR Recieve DOTS 3-4 CHORD, DOT 4 Calculator DOTS 3-4 CHORD, DOT 5 Pocket Word DOTS 3-4 CHORD, DOT 6 ActiveSync DOTS 3-4 CHORD, DOT 7 Internet Explorer DOTS 3-4 CHORD, DOT 8 To assign a different program to a command, open the Buttons dialog by pressing F4, S. When the Settings dialog opens Buttons should already be selected in the list view. If so, press DOT 8. If not, press the SPACEBAR to select it and then press DOT 8. The Buttons dialog opens with the Program Buttons page. The list view, which has the eight hotkey commands and default programs, is active. You select a hotkey command by moving up or down with the cursor cross, then you press DOTS 4-5 CHORD to move to the Button Assignment combo box. Use the arrow keys to move through the list and select a program you want to associate with the hotkey command. To assign the next program to a hotkey, press DOTS 1-2 CHORD to move back to the list view. Press DOWN ARROW to move to DOTS 3-4 CHORD, DOT 2. By default this button is set to Contacts. To change the program, repeat the steps discussed above. In addition to assigning programs to hotkey commands, you can assign commands for scrolling. These options are also listed in the Button Assignment combo box. Format There may be times when you will find it necessary to know how a document is formatted, particularly if you are editing a document. For instance, a bibliography requires book and article titles. It includes authors, publishers and dates, which all require different attributes such as italic, underline, capitalization and indentation. With PAC Mate, you can enable these items in the Format Settings dialog. To use the Format Setting dialog, go to the Start Menu (F4), press S to choose Settings and press DOT 8. When you open the Settings dialog you are on the Personal page list view of the Settings multi-page dialog. If nothing is selected in the list view, press the SPACEBAR. If an item is selected when you first open the Settings dialog, press F and DOT 8 to open Format Settings. When you open Format Settings, you will hear PAC Mate say, “JAWS Format Settings dialog, speak text formatting check box, not checked.” Before you can enable any item in this dialog, you must enable this check box with the SPACEBAR. After, the following items can be enabled: * Attributes: Enable this check box if you want PAC Mate to announce when text is bold, italic, or underlined. * Font: Enable this check box if you want PAC Mate to announce the font name (such as Arial or Times New Roman). * Point Size: Enable this check box when you want PAC Mate to announce text point size. * Capitalization: If this check box is checked, capitalized letters are indicated. PAC Mate says "cap" to indicate one character is capitalized, and "all caps" to indicate an entire word is capitalized. * Indented Characters: If this check box is checked, changes in indentation are indicated. PAC Mate announces the indent in pixels from the left side of the window. * Repeat Characters: Enable this check box to have PAC Mate filter out repeating characters, such as dashes or stars. To choose how many times you want to hear a character spoken, move to the combo box that accompanies this control. Your options are: Three, Four, Five, Six, All. Three is the default. When you are done with this dialog, press DOT 8 to return to the Settings dialog where you can continue adjusting other features of your PAC Mate. Remember, since JAWS Format Settings is already selected, you can use first letter navigation or the cursor cross to move through the list view. To escape the Settings dialog, press F1. HTML This dialog controls the way PAC Mate reads pages written in html. If you intend to browse the web, getting familiar and understanding this dialog is imperative. Go to the Start Menu (F4), press S to choose Settings and press DOT 8. When you open the Settings dialog, you are on the Personal page of the Settings multi-page dialog. If the Settings dialog opens with one of the thirteen items selected in the list view, press H once to select HTML Settings or use the cursor cross to select it. If an item is not selected, press SPACEBAR first, and then use first letter navigation. Once HTML Settings is selected, press DOT 8. When you open HTML Settings, you will hear PAC Mate say, “JAWS HTML Settings dialog, Skip Past Repeated Text On New Pages check box, checked.” With this control checked, PAC Mate skips text that is repeated on web pages within the same web site and automatically moves the cursor to new text found on the page. When you press DOTS 4-5 CHORD to move forward, the next control you encounter is the “Lines Per Page” edit field. This setting determines how many lines the cursor moves when pressing DOT 2+UP ARROW or DOT 2+DOWN ARROW. With the default value set to twenty-four, the cursor moves twenty-four lines. For more information on moving through and reading text, please see PAC Mate Basics, Working with Text. The next control is the “Maximum Line Length” edit field, which controls how many characters the cursor treats as one line of text. The default value is 150 characters. Headings are used to understand how each section of text relates to the web page as a whole. Press DOTS 4-5 CHORD to move to the “Headings Verbosity” combo box. With the Headings Verbosity combo box, use the cursor cross to choose whether PAC Mate announces headings and whether this includes heading levels. The default setting is Headings with levels indicated. Many web sites use Graphics as links. If you want PAC Mate to announce only graphical links that use alternate text, use the cursor cross to select Tagged Graphical Links in the Graphical Link Verbosity combo box. In addition to graphical links, frames are another web structure you will encounter. To control how PAC Mate responds to frames, choose one of the three options in the New Frame Indication combo box. Your options are: * No Indication: PAC Mate does not indicate when frames are entered or exited. * Say Frame Name: PAC Mate announces the frame name when it is entered or exited. This is the default option. * Say New Frame: PAC Mate announces when a frame is entered only. If you want to continue with adjusting HTML settings, press DOTS 4-5 CHORD to move to the Advanced button and press DOT 8. If you are done with this dialog, press DOT 8 to return to the Settings dialog. Press F1 to return to the Today Screen. Advanced HTML Settings When you press DOT 8 on the Advanced button in the JAWS HTML Settings dialog, you open the HTML Advanced dialog. The first three controls in this dialog are check boxes, which are checked by default. To uncheck the boxes, press the SPACEBAR. The first check box of this dialog is the “Say Link Type” check box, which sets PAC Mate to announce the type of links encountered when navigating an HTML document. To move to the next control, press DOTS 4-5 CHORD. With the “Identify Same Page Links” check box checked, PAC Mate announces when links point to other locations on the same page by stating, "same page link." The “Indicate Tables” check box sets PAC Mate to announce the start of a table by declaring its number of columns and rows and when the end of the table is reached. To move to the next control, press DOTS 4-5 CHORD. The “Text Block Length” edit box lets you specify the number of characters in a block of text. This control affects the H CHORD, T command used in Pocket Internet Explorer. When you press this command, PAC Mate moves to the next block of non-link text that is equal to or greater than the number of characters specified in this edit box. The default value is 25. The “Text Link Verbosity” combo box determines what information PAC Mate speaks when a text-based link is encountered. The following options are available: * Speak Title Text: When this option is selected, PAC Mate speaks information provided by the HTML title attribute, which is not displayed on the screen. If no title text is found, PAC Mate reads the on-screen text. * Speak Screen Text: PAC Mate reads the on-screen text of the link only. This is the default option. * Speak Longest: PAC Mate reads the longer string of text whether it is the on-screen text displayed as a link or a title tag attribute. This option is meant to provide you with the most information possibly available on an HTML page. To move to the next control, press DOTS 4-5 CHORD. Similar to the “Text Link Verbosity” combo box, the “Graphic Verbosity” combo box allows you to specify how you want PAC Mate to announce graphics within HTML documents. The following options are available: * No Graphics: Graphics are not announced. * Tagged Graphics: Graphics that have alternate text specified within the HTML document are announced. PAC Mate states "graphic" and then reads the alternate text. This is the default option. * All Graphics: All graphics are announced. The last control in this dialog is the “Image Map Link Verbosity” combo box. This control determines how images, mapped with coordinates for use as links, are announced. PAC Mate offers the following options: * No Image Map Links: Image map links are not announced. * Tagged Image Map Links: Image map links that have Alternate text specified within the HTML document are announced. * All Image Map Links: All image map links are announced. This is the default option. If you are done, press DOT 8 twice to return to the Settings dialog. Then press F1 to return to the Today Screen. Input While this Settings dialog has limited support, it does contain two controls that may be beneficial for you to know about. The first control is the “Voice Recording Format” combo box. The settings in this combo box determine the quality of your voice recording. The default setting is 8000 Hz, Mono (2 KB/s), which gives you the longest possible recording time, but with the least amount of recording quality. Naturally, Pocket PC offers you a wide variety of settings to choose from. To learn more about the Voice Recording Feature, please see Using PAC Mate Programs, Creating a Recording. The second control in this dialog is the “Capitalize first letter of sentence" check box. With a check in this box, anytime you press DOT 8 to start a new line in an edit field, the first letter of the line is capitalized. This control works only with Pocket PC programs. To access these controls, go to the Input dialog (F4, S, I, DOT 8) and move to the Options page with DOTS 5-6 CHORD. As the page opens the first active control is the “Voice Recording Format” combo box. Make your selection using the arrow keys and then press DOTS 4-5 CHORD until you reach the “Capitalize the first letter of sentence” check box. Use the SPACEBAR to disable or enable this control. Keyboard When you want to adjust the amount of feedback you receive as you type in an edit field, use the “JAWS Keyboard Settings” dialog. To use this dialog, go to the Start Menu (F4), press S to open the Settings dialog. Press K to move to Keyboard Settings and then press DOT 8. When you open Keyboard Settings dialog the “Typing Echo” combo box is active and ready for you to use the cursor cross to select an option. Your options in this combo box are: * Off: PAC Mate is silent as you type. * Characters: Each character you type is echoed. * Words: Each word you type is echoed after pressing SPACEBAR or DOT 8. * Characters and Words: Characters are echoed as you type them and words are echoed after you press SPACEBAR or DOT 8. When you are done making your selection, press DOTS 4-5 CHORD to move to the next control. Tip: You can also change these options with S CHORD, K. Continue to press K until you select the option you want. The last control is a combo box that allows you to select your input language. Use the cursor cross to select an option. To save your settings and return to the Settings dialog, press DOT 8. To close the Settings dialog and return to the Today Screen, press F1. Or if you want to explore the other pages in the Settings dialog, press DOTS 5-6 CHORD to move to the other pages. Menus Depending on the programs you use most, you may find it useful to arrange the Start Menu and the Today Screen New Menu differently than the default. This is done from the Menus dialog To customize your menus, open the Start menu (F4) and press S to choose Settings. Press M to move to Menus and then press DOT 8. The Menus dialog opens with the list view in the Start Menu page active. Use the cursor cross to move up and down the list. Programs with a selected check box appear in the Start menu, while programs with a clear check box appear in the Programs submenu. Press the SPACEBAR to select or clear a check box. The Start menu can only hold nine programs. When you are finished setting the Start menu, press DOTS 5-6 CHORD to move to the New Menu page. (If you are not yet familiar with this menu, go to the Today Screen and press ALT.) Because the first control on the New Menu page, Turn on New button menu, is not supported, press DOTS 4-5 CHORD twice to move to the list view. Use the cursor cross to move up and down the list and press the SPACEBAR to check or uncheck the item. All checked items appear in the New Menu. Owner Information For information about this dialog, please refer to Personalizing Your PAC Mate, Entering Owner Information. Password For information about this dialog, please refer to Personalizing Your PAC Mate, Protecting PAC Mate Information. System Sounds & Notifications The Notification System on PAC Mate is controlled from the Sounds & Notifications settings dialog. In this dialog, you can choose what events you'd like to receive notifications for, and how you'd like to be notified. Note: PAC Mate does not support pop-up screen display notifications or screen taps. You open the Sounds & Notifications dialog from the Settings list view on the Personal page. To quickly move to the Sounds & Notification dialog from the Today Screen, press F4, S. If the list view on the Settings dialog is active, press another S. The Sounds & Notifications dialog opens on the Volume page with the system volume control active. This particular control is a left/right slider, which you adjust with the LEFT and RIGHT ARROWS. After you press DOTS 4-5 CHORD to move forward, the next control is the “Enable sounds for Events (warnings, system events)” check box. Press the SPACEBAR to enable this control if you want to be alerted to system events such as the start and/or completion of synchronization or when e-mail arrives in your inbox. The next two controls are similar, except that it applies to program notifications such as reminders and alarms. Be sure to enable both the Programs and Notifications check boxes if you want to use appointment/task reminders and the alarms on the clock. The last control in this dialog is the “Enable sounds for Hardware buttons” check box. This control is similar to the Typing Echo control in the Keyboard Settings dialog, except that it is a key click. If you check this box, be sure to move to the accompanying radio buttons where you can use the LEFT and RIGHT ARROWS to decide how loud you’d like the “clicks” to sound. When you are done with the Volume page, press DOTS 5-6 CHORD to move to the Notifications page. On this page, the Select an Event and the Select how to be Notified, Play Sound controls work in tandem. That is, as you select an event from the combo box, move forward and enable the Play sound check box. Then move to the next control, which is a combo box, and choose the sound you want to hear for this event’s notification. Remember in combo boxes, the UP and DOWN ARROW selects, while the DOT 8 activates buttons. When you are done with these settings, press DOT 8 to save and close this dialog. Press F1 to return to the Today Screen. Text Use the Text Settings dialog to set preferences for how the Say All command (DOTS 4-5-6-8 CHORD) works. To use this dialog, go to the Start Menu (F4), move to Settings. Press T move to Text Settings and then press DOT 8. With the Text Settings dialog open, use the cursor cross to make a selection in the Say All combo box. Your choices in this box are: *Line with Pauses: This option reads by line, pausing slightly at the end of each line. *Line without Pauses: This option allows for smoother reading. *Sentence: Select this option for applications in which Say All sounds choppy. This moves the pauses between elements to the ends of sentences, and makes the reading sound smoother. *Paragraph: This option is very useful in large documents as you can press DOT 1+UP ARROW or DOT 1+DOWN ARROW to quickly move through the paragraphs without needing to interrupt Say All. As you move forward (DOTS 4-5 CHORD) in this dialog you arrive on the Say Blank Lines check box, use the SPACEBAR to check it if you want blank lines announced when using the Say All command. This control is unchecked by default. If you want JAWS to speak numeric dates in a different format, use the Numeric Date Processing combo box to select a format. Your choices are: *No Translation: If this option is selected, numeric dates are read as numbers. This option is selected by default. *Some Translation: If this option is selected, numeric dates of month followed by day followed by year and separated by slashes or dashes are translated. For example, 03-16-00 is read as "March sixteenth two thousand." *Full Translation: If this option is selected, numeric dates of month followed by day and separated by slashes or dashes are translated in addition to those dates translated with Some Translation selected. For example, 03-16 is read as "March sixteen." Use the DOTS 4-5 CHORD command again to move to the Number Processing combo box. This combo box allows you to determine how numbers are read. Use the cursor cross to make your selection. Your choices are: *Digits: If this option is selected, numbers are read as a series of single numbers. For example, 123 is read "one two three." *Pairs: If this option is selected, numbers are read as a series of paired numbers. For example, 1050 is read as "ten fifty." If the number has an odd number of digits, the first digit is read as a single digit and the rest are paired. For example, 123 is read "one twenty three." *Whole Numbers: If this option is selected, numbers are always read as complete numbers. For example, 123 is read as "one hundred twenty three." This is the default option. The next control in this dialog is called Mixed Case Processing. This control causes JAWS to speak words that are joined together with capital letters, such as SayAll, as two words. This check box is enabled by default. To disable, use the SPACEBAR. Immediately after the Mixed Case Processing check box, is the Speak Dollars check box. With this check box enabled, JAWS reads numbers preceded by a dollar sign ($) in the format of number of dollars and number of cents. For example, $9.95 is read as "nine dollars and ninety five cents." For monetary values less than a dollar, type a zero to the left of the decimal. For example, $0.02 is read as "two cents." This check box is disabled by default. To close this dialog, press DOT 8. If you want to explore the other pages in the Settings dialog, press DOTS 5-6 CHORD to move to the other pages. Today Use the Today dialog to change the items and their information listed on your Today Screen. To use the Today dialog, go to the Start Menu (F4), and press S to choose Settings. Next, press T twice to move to Today and then press DOT 8. Note: When the Today dialog opens, PAC Mate announces “Today dialog, Appearance page.” This page allows you to change the Appearance of Pocket PC’s user interface and is unsupported in PAC Mate. Press DOTS 5-6 CHORD to move to the Items page. Use the cursor cross to move up and down the list of items and press the SPACEBAR to select or clear the associated check boxes. You can rearrange the order in which the items appear on the Today Screen. Use the cursor cross to move to each item in the list view. Press DOTS 4-5 CHORD to see which of the three buttons, the Move Down, Move Up, and Options, become available for each item. Use DOT 8 to activate the buttons. The Options button lets you alter the information that is displayed for Calendar and Tasks. To save your settings and return to the Settings dialog, press DOT 8. To close the Settings dialog and return to the Today Screen, press F1. Verbosity Use the JAWS Verbosity dialog to set JAWS verbosity levels: Beginner, Intermediate, or Advanced. This determines how much information JAWS speaks. Open the Start menu (F4) and press S to choose Settings. Press V once to move to Verbosity Settings and press DOT 8. With the JAWS Verbosity Settings dialog open, use the cursor cross to select the Verbosity Level in the combo box. Move to the Preferences button press DOT 8. This opens the Advanced Preferences dialog, where you can choose how much information JAWS speaks. Press DOTS 4-5 CHORD to move about the dialog. Use the SPACEBAR to select the check boxes next to the type of message you want to hear. In the Message Length combo box, use the cursor cross to select long or short. If you want to restore the default settings, move to the Restore Default Settings button and press DOT 8. To close the Preferences dialog and save the settings, move to the OK button and press DOT 8. Before you exit out of JAWS Verbosity Settings, there are two more controls in this dialog that you should know about. They are the Tutor Messages and the Access Key Messages. These check boxes are checked by default. Tutor Messages provide navigational tips, while Access Key Messages provide information on the access key that moves you directly to a control or to an item in a menu. If you prefer to disable this additional verbosity, use the SPACEBAR and uncheck these controls. If you want to continue adjusting features on your PAC Mate, return to the Settings dialog by pressing DOT 8 and use first letter navigation or the cursor cross to move through the list view. To escape the Settings dialog, press F1. Voice For information about this dialog, please refer to PAC Mate Basics, Adjusting Speech Settings. About For information about this dialog, please refer to Personalizing Your PAC Mate, Knowing About Pocket PC. Certificates Certificates establish your identity and the identity of other computers when you are logging onto a secured network. On PAC Mate, you can store two types of certificates: personal certificates that establish your identity, and root certificates that establish the identity of servers with which you connect. To access the Certificates multipage dialog, press F4, S to open the Settings dialog, and then press DOTS 5-6 CHORD to move to the System page. Use arrow keys to move to Certificate and press DOT 8. On the Personal page of the Certificate dialog is a list that displays the name of the certificate issuer and the expiration date. To read more information about a certificate, press DOT 8 on a certificate in the list. To delete a certificate, select a certificate and press the F2 CHORD and then from the Context Menu choose Delete. To view root certificates, press DOTS 5-6 CHORD to move to the Root page and follow the directions given above to read more information or delete a certificate. Clock The Clock program features two clocks: one for home and one for visiting. So if you visit or have family that lives in a particular time zone you may want to adjust your Visiting clock to reflect that time zone. The Home clock is intended to keep time for the zone that you live in. Open the Start menu (F4) and press S to choose Settings. Press DOTS 5-6 CHORD to move to the System page. On the System page, press C twice to select Clock and then press DOT 8. To view the Home or Visiting clock, use the UP or DOWN ARROW to choose the appropriate radio button. Each clock allows you to change the time zone, the time, and the date. Press DOTS 4-5 CHORD to move to any one of these controls. For the Time Zone combo box, choose a zone with the UP or DOWN ARROWS. For the time and date controls, you will use all the keys of the cursor cross. To move between the hour, minutes, seconds of the time control, use the LEFT and RIGHT ARROWS. To set these parameters, use the UP and DOWN ARROWS. These same commands apply to the date control as well. Using the Alarm This feature accommodates up to four alarm settings and requires that you enable the “Notifications (alarms, reminders) check box in the Sounds & Notifications dialog. For more information, please see Setting Up PAC Mate, System Sounds & Notifications. From the Today Screen, you access the alarm using the same steps for accessing the clock. Open the Start menu (F4) and press S to choose Settings. Press DOTS 5-6 CHORD to move to the System page. On the System page, press C twice to select Clock and then press DOT 8. Once this dialog opens, press DOTS 5-6 CHORD to move to the Alarms page. Now, press DOTS 4-5 CHORD once to hear, “Alarm 1 check box not checked.” To select or clear check boxes, use the SPACEBAR. The next control you encounter is an edit field where you can type in a reason for the alarm. To choose how you would like to be notified, activate the Set Notification Sound button with DOT 8. This opens a new dialog, which consists of three check boxes and a combo box. Use the appropriate commands to navigate and activate the controls on this page. When you are done, press F1 to return to the Alarms page. The last control to set for the alarm is the day(s) you want it to sound. For instance, you would like your alarm to sound off everyday except Saturday and Sunday. To select Monday through Friday, move to each day with the LEFT or RIGHT ARROW and press the SPACEBAR. You should hear “Monday selected,” “Tuesday selected,” etc., but for each weekend day you will only hear Saturday and Sunday. To unselect a day, press the SPACEBAR again. Changing Time Format If you prefer reading time in 24 hour format, close the Clock dialog by pressing DOT 8. Press R to move to Regional Settings and then press DOT 8. Press DOTS 5-6 CHORD to move to the Time page. To change the time display to 24 hours, choose a time style that starts with a capital "H." Memory When a program becomes unstable or when program memory is low, the first step to take is to free memory manually by stopping any active programs on your PAC Mate. To do this, open the Settings dialog from the Start Menu (F4, S). Press DOTS 5-6 CHORD, then press M, DOT 8 to open the Memory multi-page dialog. Next, move to the Running Programs page (DOTS 5-6 CHORD). Select the Program(s) in the list using the DOWN ARROW. Press DOT 8 on the Stop button to stop the currently selected program. Press DOT 8 on the Activate button to switch to the currently selected program. Press DOT 8 on Stop All button to stop all programs currently running on the PAC Mate. The second step would be to store files on a Compact Flash card. Open the Start menu, move to Programs, and press DOT 8. Move to File Explorer and press DOT 8 again. Select the file with the DOWN or UP ARROW, or select multiple files with DOWN or UP ARROW+SPACEBAR. Next, press F2 CHORD and from the Context Menu, choose Cut and press DOT 8. Press F2, use the DOWN ARROW to select Storage Card and press DOT 8. With Storage Card open, press F2 CHORD again, choose Paste and press DOT 8. For more information on working with File Explorer, please see Using Windows CE with PAC Mate, Using File Explorer. If the first two steps do not free enough memory, the third step would be to delete unnecessary files. In File Explorer, choose a file(s), press F2 CHORD, and select Delete. To find and delete your largest files, open the Start menu (F4) and choose Find. Press DOTS 4-5 CHORD to move into the Type combo box, and select Larger than 64 KB, then press DOT 8 on the Go button. In Internet Explorer, delete all files and clear history. The last step would be to remove the programs you are not currently using. For more information on removing programs, please see PAC Mate Basics, Removing Programs. Power For information about this dialog, please refer to PAC Mate Hardware, Power Management. Regional Settings To set your PAC Mate to reflect the currency, time, date and numbers of a foreign country, use the Regional Settings dialog. Pocket PC has over 80 foreign regional settings to choose from. You open the Regional Settings dialog from the Settings list view on the Systems page. To quickly move to the Regional Settings dialog from the Today Screen, open the Start menu (F4) and press S to choose Settings. Press DOTS 5-6 CHORD to move to the System page. Press R to select Regional Settings and then press DOT 8. The Regional Settings dialog opens with the Region page active. There is only one control on this page. For this combo box control, use the cursor cross to select a region. If you want to make further changes or just explore the other pages in this dialog, press DOTS 5-6 CHORD to move to the Region page. To move onto a page and navigate through the controls use the DOTS 4-5 CHORD and DOTS 1-2 CHORD commands. To make a selection in combo boxes, use the UP and DOWN ARROWS. Remove Programs For information about this dialog, please refer to PAC Mate Basics, Removing Programs. Screen The Screen dialog is not supported in PAC Mate. Beam The PAC Mate allows beaming of information to and from other infrared compliant devices. The infrared port is active by default. In certain situations or if you are not using the port you may want to consider deactivating it as its activation uses up battery life. If someone attempts to send you an IR beam from an earlier version of Pocket PC or Palm OS, you may not be prompted to accept it. In this case, before the beam is sent from the other device, move to the Receive an infrared beam link at the bottom of the Beam dialog by pressing DOTS 4-5 CHORD, DOT 8. Deactivating the Infrared Port 1. Press F4 to go to the Start Menu. 2. Press S select Settings. 3. Press DOTS 5-6 CHORD to move to the Connections page. 4. Move to Beam and then press DOT 8. 5. Press SPACEBAR to clear the “Receive all incoming beams and select discoverable mode” check box. Connections For information about this dialog, please refer to Connecting the PAC Mate. Connecting the PAC Mate In keeping with the latest technology, PAC Mate features a variety of connectivity options that lets you transfer and receive information easily. With the BX400, you can: *Use a USB cable or infrared beam with ActiveSync to connect your PAC Mate to a computer and share information or files. *Use a modem or Ethernet card to connect to the Internet or a local network, where you can browse Web pages, send/receive e-mail, or share files. *Output information to other devices using USB data transfer. *Beam information to another device using the infrared port. *Use WiFi and BlueTooth Technologies to connect to the Internet, private network, and any compatible device. To view a hardware compatibility list, please visit www.pacmategear.com. Connecting with ActiveSync This section provides instructions on how to install ActiveSync, set up a partnership, and use some of the more popular features. For more information about using ActiveSync, refer to the ActiveSync help topics on your PC. Tip: The PAC Mate BX400 Quick Start Guide contains JAWS related instructions on using ActiveSync Help on the PC. Microsoft® ActiveSync® 3.7 is already installed on your PAC Mate. However, you must install ActiveSync on your PC. If you want to synchronize PAC Mate’s Inbox, Calendar, Appointments, Contact, and Tasks with your computer, make sure you have Outlook® 2002 on your computer. If not, you must install it from the Pocket PC Companion CD. Installing ActiveSync When you install ActiveSync using the PAC Mate Companion CD, the PAC Mate USB drivers should automatically install as well. 1. Plug in the PAC Mate using the AC adaptor. 2. Put the PAC Mate Companion CD in your CD drive and follow the instructions to install ActiveSync on your PC. Note:If the Setup program does not automatically start, open the Start Menu and select Run. Use the browse button to move to D:\MS\Actsync\Main. Go to the Setup.exe file and press ENTER to start installation. If your CD ROM drive is not the D: drive, substitute the appropriate letter when browsing. 3. When you are prompted, turn on and connect the PAC Mate to the PC using the USB cable. Once you do this, ActiveSync should automatically detect your PAC Mate and ask you to establish a partnership. Select either standard or guest partnership. Follow these steps if your PAC Mate is not automatically detected and the Add New Hardware Wizard appears on your PC: (This may be necessary for Windows 98 and ME systems.) 1. Remove the Companion CD and put the Documentation CD in your CD drive. 2. Be sure to choose the option that lets Windows automatically search for the new driver. Windows will then find and install this new driver. 3. Once the new hardware is detected, ActiveSync will prompt you to establish a partnership. Select either standard or guest partnership. (Optional) Configuring ActiveSync To prevent your PAC Mate from trying to synchronize when it is not connected to a server, you will need to configure the options in the mobile schedule page of ActiveSync on your PAC Mate. 1. Open the Start menu and press A to choose ActiveSync. 2. Press F2 to open the Tools menu, and choose Options. 3. Press DOTS 5-6 CHORD to move to the mobile schedule page. 4. Press DOTS 4-5 CHORD to move to the different controls on the page. 5. Make appropriate changes. 6. Press DOT 8 to save changes and close the dialog. Creating a Partnership to Synchronize With ActiveSync, you can establish two types of partnerships: Standard and Guest. *A standard partnership allows for synchronization of data. With a standard partnership you can specify what data you want synched. *A guest partnership does not allow synchronization, instead it allows you to copy, move and restore information, and/or add and remove programs. 1. With the New Partnership Wizard open on your desktop, select the “Standard Partnership” radio button and press DOT 8. 2. When the next page of the Wizard opens, the default selection is the “Synchronize with this desktop computer” radio button. Press DOT 8 on the Next button. Unless you want to connect to a MS Mobile Server, skip to step 5. 3. (Optional) To specify that you want to synchronize data with Microsoft Mobile Information Server, press DOWN ARROW and select the “Synchronize with Microsoft Mobile Information Server and/or this computer” radio button. Then press DOT 8. 4. (Optional) Type in the requested information, pressing DOTS 4-5 CHORD to move to the next edit field. If you want to save your password so you do not have to retype it, press SPACEBAR to check the “Save Password” check box. After entering your information, press DOT 8. 5. Type in the edit field, “PACMate.” Press DOT 8 on the Next button. 6. To control how much information gets synchronized, move to the item in the list view, and press SPACEBAR to check the item. 7. After checking an item, press DOTS 4-5 CHORD to move to the Settings button and press SPACEBAR. (This button is only available for certain items in the list view.) 8. Choose the parameters you want for synchronization, and press SPACEBAR on the OK button to close the “Synchronization Settings” dialog. 9. Press DOTS 4-5 CHORD to move to the Next button and press SPACEBAR. 10. Press DOT 8 again to exit the New Partnership Wizard. ActiveSync automatically starts synchronizing. Using Infrared with ActiveSync 1. In ActiveSync on your PC, press ALT+F, C to open the File Menu and the Connection Settings dialog. 2. Press TAB to move to the Allow serial cable or infrared connection to this COM port check box and press the SPACEBAR to check this box. 3. Press TAB to move to the associated combo box, and use the arrow keys to select Infrared Port (IR). Line up the infrared (IR) ports on the devices so that they are unobstructed and within a close range. The IR port window is to the left on the back side of PAC Mate. 1. Press F4 on the PAC Mate to go to the Start Menu. 2. Select ActiveSync. 3. Press F2 and press DOT 8 on Tools. 4. Select Connect via IR. Synchronization will begin. 5. To end an infrared connection, move the PAC Mate away from the PC. You can beam a file using infrared to and from a PC with the following applications: *Pocket Word *Tasks *Contacts *File Explorer Using ActiveSync to Backup Information You can create a backup file on your PC that contains all your PAC Mate files, databases, and RAM-based programs using ActiveSync. You can automatically backup files using a standard partnership or you can manually back up files using a guest partnership. In addition, you can choose the location on your PC where you want to store the backup file and you can choose to do a full backup or an incremental backup based on the items that have changed. 1. Establish either a standard or guest partnership. 2. In ActiveSync on the PC, press ALT+T, B to open the Tools Menu and the Backup/Restore multipage dialog. 3. On the Backup page, press TAB to move among the controls and choose how you want to backup your files. 4. Move to the Backup Now button and activate it with the SPACEBAR. 5. To automatically backup files with each connection, use the SPACEBAR to check the Automatically back up each time the device connects check box. Restoring Information Restoring information using your backup files will delete your current files. To prevent this, move these files from your PAC Mate to your PC before restoring the information. 1. Establish a guest partnership. 2. Close any running programs on your PAC Mate. 3. In ActiveSync on the PC, press ALT+T, B to open the Tools Menu and the Backup/Restore multipage dialog. 4. Press CTRL+TAB to move to the Restore page. 5. Press TAB to move to the Restore Now button and activate it with the SPACEBAR. Connecting with a Network (Ethernet) Card An Ethernet card connects the PAC mate directly to a network or a high-speed Internet connection such as a cable or DSL modem. Like Pocket PC 2002, Pocket PC 2003 has NE2000 drivers pre- installed so that you can use any of the NE 2000-compatible network (Ethernet) cards with your PAC Mate. Using a Network Card When you connect the network cable to a NE2000-compatible Ethernet card and insert it into the CompactFlash slot, PAC Mate automatically opens the Establishing Connection dialog where you can choose to connect to the Internet or Work. This dialog is an HTML window so it operates differently than most dialogs. To navigate this dialog, use the cursor cross. To enable either radio button, press DOT 8. If you need to change a connection setting, press DOT 8 on the Settings link. To close this dialog, press DOT 8 on the Ok button. If you are using a non-compatible NE2000 Ethernet card, you will need to install its drivers, and then connect the network cable and insert the card into PAC Mate. For the most part, you should not have to do anything else except open Internet Explorer, MSN Messenger, Inbox or any other program that uses a network or the Internet. If you have not yet configured your e-mail account within Inbox, you will need to do so before you can send or receive e-mail. If you need to enter a specific IP address, you will need to open the Connections multipage dialog and access the Network Adapters dialog. To do this, press F4, S, followed by DOTS 5-6 CHORD to move to the Connections page. From here, press C and DOT 8 to open the Connections multipage dialog. Next, press DOTS 5-6 CHORD to move to the Advanced page. On this page, press DOTS 4-5 CHORD until you are on the Network Card button and press DOT 8. In the Network Adapters dialog, move to the adapters list, choose the appropriate adapter and press DOT 8. On the next page, use the arrow keys to select the Use specific IP address radio button, press DOTS 4-5 CHORD, and type in your IP address. If you need to enter specific server information, press DOTS 5-6 CHORD to move to the Name Servers page and enter your server information in the appropriate fields. Press DOT 8 to save the changes and close the dialog. You are returned to the Network Adapters dialog. Press F1 twice to close this dialog and the Connections multipage dialog. Connecting with a Modem A modem is a piece of hardware that uses a telephone line to dial into a network or Internet service. To connect your PAC Mate to the Internet or network using a modem, there are a couple of steps you must complete. *Install the modem drivers *Configure the connection settings Note: Drivers for Socket 56K Modem CF card can be found on the Documentation CD in the PAC Mate Firmware/Drivers folder. Installing Modem Drivers Note: These are general instructions and may not apply to all modems. Refer to your modem documentation for specific installation information. Installing the modem drivers is done with ActiveSync on the desktop or laptop computer. 1. Connect your PAC Mate to your PC and create a partnership. 2. With your PC, locate the modem drivers file and run the Setup program. Be sure to use drivers that work for Pocket PC 2003. Follow the prompt directions. 3. ActiveSync installs the modem drivers to the PAC Mate. Configuring the Connection Settings When you first insert your modem in the PAC Mate, a New Modem Detected dialog automatically opens. In this dialog there are two links that let you choose between connecting to the Internet or Work. To move around in this dialog, use the arrow keys. To activate any of the controls, press DOT 8. When you activate either the Internet or Work link, the Make New Connection dialog in Settings automatically opens for you to begin configuring your modem connection settings. 1. In the Enter a Name for the Connection edit field, type the name of the connection. 2. Press DOTS 4-5 CHORD to move to the Select a Modem combo box. Your modem should be selected. 3. Press DOTS 4-5 CHORD to move to the Next button, and press DOT 8. 4. In the next dialog, type the Work or ISP phone number as it should be dialed. You can enter the phone number without spaces or dashes. Be sure to include any additional numbers such as ‘9,’ for an outside line or ‘*70,’ to disable call waiting. Note: The comma introduces a one second pause which allows the phone company's switching equipment to dependably prepare for the rest of the dialing sequence." 5. Press DOT 8 on the “Use Dialing Rules” link only if you are dialing long distance and need to include the area code of your work or ISP phone number. 6. Press DOTS 4-5 CHORD to move to the Next button and press DOT 8. 7. In the edit fields, type in your User Name and Password. 8. Press DOTS 4-5 CHORD to move to the Advanced button and press DOT 8. 9. In the BAUD rate combo box, use the arrow keys to select 57600 for a 56K modem. When you’re done, press DOT 8 to close this dialog and return to the previous dialog. 10. Press DOTS 4-5 CHORD to move to the Finish button and press DOT 8. This finishes the steps of creating a connection and places you back at the Today Screen. From this point, the PAC Mate will automatically connect as needed while you use Pocket Internet Explorer and Inbox. If you have not yet configured your e-mail service within Inbox, you will need to do so before you can send or receive e-mail. Connecting to a Wireless Local Area Network Wireless LAN connectivity allows for mobile computing in an open environment using a wireless network adapter and a compatible base station. A wireless LAN can be any of the following technologies: 802.11a, 802.11b, 802.11g or Bluetooth. Installing Network Adapter Drivers Note: These are general instructions and may not apply to all wireless cards. Refer to the wireless card documentation for specific installation information. Installing the wireless card drivers is done with ActiveSync on your desktop or laptop computer. 1. Connect your PAC Mate to your PC and create a partnership. 2. With your PC, locate the drivers file and run the Setup program. Be sure to use drivers that work for Pocket PC 2003. Follow the prompt directions. 3. ActiveSync installs the modem drivers to the PAC Mate. Using a Wireless LAN The first time you insert the wireless network card, the PAC Mate automatically opens the New Network Detected dialog where you can choose to connect to the Internet or Work. This dialog is actually an HTML window so it operates differently than most dialogs. To navigate this dialog, use the arrow keys. To enable either radio button, press DOT 8. If you need to change a connection setting, press DOT 8 on the Settings link. To connect, press DOT 8 on the Connect button. From this point, the PAC Mate will automatically connect as needed while you use Pocket Internet Explorer and Inbox. If you have not yet configured your e-mail service within Inbox, you will need to do so before you can send or receive e-mail. Setting Up an E-mail Account Before you begin this procedure you will need the following information from your ISP. *Your e-mail address *Your username *Your password *Account type: POP3 or IMAP4 *Server Information: Incoming mail, Outgoing mail, Domain (optional) To create a POP3 or IMAP4 E-mail Account: 1. Open the Start Menu (F4) and press DOT 8 on Inbox. 2. Press F2, move to Accounts, and press DOT 8. 3. Press DOWN ARROW to move to New Account and press DOT 8 again. 4. On page one of the E-mail Setup Wizard, enter the e-mail address provided by your ISP or network administrator, such as username@servername.com or username@servername.net. 5. Press DOT 8 on the Next button. Auto configuration attempts to connect to your e-mail server and download the settings so that you do not need to enter them manually. If Auto configuration is successful, press DOT 8 on the Next button. If Auto configuration is unsuccessful, contact your ISP or network administrator for the following information: *Server type *POP3 or IMAP4 server name *Domain name (for network connections only) Once you have the above information, continue with the E-mail Setup Wizard. 6. In the Your Name edit field, enter the name that you want people to see when you send them e-mail. Press DOTS 4- 5 CHORD to move to the next edit box. 7. In the Username edit field, enter the user name assigned to you by your ISP or network administrator. This is often the same user name you use to sign into your ISP or network. This edit box is pre-populated with the information you entered in step 5 above. If the information is different, type in the correct information. 8. In the Password edit field, enter your password and press SPACEBAR to check the Save password check box. Press DOT 8 on the Next button. 9. From the Account type combo box, use the arrow keys to select POP3 Mail or IMAP4 Mail. 10. In Name, enter a unique name for the service, such as Work or Home. This name cannot be changed later. Press DOT 8 on the Next button. 11. In the Incoming mail edit field, enter the name of your e- mail server, then press DOTS 4-5 CHORD. 12. In the Outgoing mail edit field, enter the name of your Simple Mail Transfer Protocol (SMTP) host, then press DOTS 4-5 CHORD. 13. If you are using a network connection, enter your domain name in the Domain edit field. Press DOTS 4-5 CHORD to move to the Finish button and press DOT 8 or access additional settings (see E-mail Settings Optional) by pressing DOT 8 on the Options button. Additional settings include: *Change the time intervals for downloading new messages. *Security and the number of messages downloaded. *Download full copy of messages and attachments. When you are finished with the E-mail Setup Wizard, you are returned back to the Inbox list view. You are now ready to download your e-mails by pressing F2 and selecting Connect from the menu. E-mail Settings (Optional) When you press SPACEBAR on the Options button, the E-mail Setup Wizard adds three additional dialogs. The first dialog changes the amount of time Inbox waits to check for new messages. Press DOTS 4-5 CHORD to move to the minutes box and enter a new number of minutes. The E-mail Setup Wizard will automatically pick the correct connection to use for the e-mail service you created. If, for some reason, you want to use a specific connection, press DOTS 4-5 CHORD to move to the Connection list box and use the arrow keys to select the connection. When you are done with the settings in this dialog, press DOT 8 on the Next button to go to the last dialog. In the second dialog, press DOTS 4-5 CHORD if your outgoing mail server (SMTP) requires authentication, press SPACEBAR to enter a check in the "Outgoing e-mail server requires authentication" check box. This dialog also lets you control the number of e-mails downloaded to your PAC Mate. In this dialog, the "Only display messages from the last" check box is checked by default. Press SPACEBAR to uncheck this box or DOTS 4-5 CHORD to move to the edit field and enter a number to specify how many days of e-mail you want downloaded. The last dialog allows you to choose between downloading only message headers or the whole message. To automatically download the whole message, from the list, use the arrow keys to select "Get full copy of messages." You can also select to limit the size of messages by pressing DOTS 4-5 CHORD, then SPACEBAR to check the Include check box, press DOTS 4-5 CHORD again and enter the size of each message downloaded. When using an IMAP4 connection the third dialog lets you choose to download attachments. Press SPACEBAR to check the "When getting full copy, get attachments" check box. You can also select to limit the size of attachments downloaded to your PAC Mate by pressing DOTS 4-5 CHORD, then SPACEBAR to check the "Only if smaller than" check box and in the edit field enter a number in Kilobytes. Press SPACEBAR on the Finish button as this completes the E- mail Setup Wizard. Connecting to a Wireless Local Area Network Wireless LAN connectivity allows for mobile computing in an open environment using a wireless network adapter and a compatible base station. A wireless LAN can be any of the following technologies: 802.11a, 802.11b, 802.11g or Bluetooth. Installing Network Adapter Drivers Note: These are general instructions and may not apply to all wireless cards. Refer to the wireless card documentation for specific installation information. Installing the wireless card drivers is done with ActiveSync on your desktop or laptop computer. 1. Connect your PAC Mate to your PC and create a partnership. 2. With your PC, locate the drivers file and run the Setup program. Be sure to use drivers that work for Pocket PC 2003. Follow the prompt directions. 3. ActiveSync installs the modem drivers to the PAC Mate. Using a Wireless LAN The first time you insert the wireless network card, the PAC Mate automatically opens the New Network Detected dialog where you can choose to connect to the Internet or Work. This dialog is actually an HTML window so it operates differently than most dialogs. To navigate this dialog, use the arrow keys. To enable either radio button, press DOT 8. If you need to change a connection setting, press DOT 8 on the Settings link. To connect, press DOT 8 on the Connect button. From this point, the PAC Mate will automatically connect as needed while you use Pocket Internet Explorer and Inbox. If you have not yet configured your e-mail service within Inbox, you will need to do so before you can send or receive e-mail. Ending a Connection You can end a connection with the End Connection dialog, which is accessible from any running application on PAC Mate. The command to open the End Connection dialog is SH CHORD, M. Next, you must press DOT 3+DOWN ARROW, DOT 8, which activates the End link. Your PAC Mate should disconnect within a few seconds. Note: The End Connection dialog is a Microsoft bubble dialog. Once activated, bubble dialogs automatically close in about seven seconds. So it is important that you press the commands successively when PAC Mate begins speaking the dialog. Beaming Information Through its infrared port, your PAC Mate is capable of sending and receiving information from other PDA’s including Palm Pilots, office equipment, phones, desktop and laptop computers that support infrared. For information about beaming specific information within a program, see Help on your PAC Mate for that program. If you are unable to beam information, try the following: *Transfer only one file, or no more than 25 contact cards, at a time. *When using IR, make sure nothing is between the two IR ports. *Adjust the room lighting or move to another location (some types of light interfere with beaming). Receiving a Beam on the PAC Mate Your PAC Mate is set to receive all incoming beams from devices running Pocket PC 2002 and 2003. If you are receiving a beam from a device running Palm or Pocket PC 2000 follow these steps: 1. Press F4, S to open the Settings dialog. 2. Press DOTS 5-6 CHORD to move to the Connections page. 3. Press B for Beam and DOT 8 to open this dialog. 4. Press DOTS 4-5 CHORD to move to the bottom of the dialog and press DOT 8 on the Receive and infrared beam link. Using PAC Mate Programs This section offers a brief introduction to all of PAC Mate’s programs discussing the key features in each. To read comprehensive help about each program, open the program in PAC Mate and then open the Start Menu and select Help. You can also get specific help instructions on a particular dialog or window when you open Help from within that dialog or window. In addition, PAC Mate offers a variety of other types of Help as well. Pocket Outlook In other versions of Windows, Outlook opens as a single program with links to sub-programs that appear on the Folders List. On the PAC Mate, these programs appear as separate programs in the Start Menu and include: Inbox, Contacts, Tasks, Calendar, and Notes. Inbox The Inbox on your PAC Mate receives e-mail messages sent through your Internet Service Provider (ISP) or a local area network (LAN). To connect to your ISP or LAN, you can use a compatible modem, network card or ActiveSync via a USB Mini B to Standard A cable. There are several methods to send and receive e-mail: synchronize your PAC Mate with your PC using ActiveSync, connect to a Post Office Protocol 3 (POP3), or connect to an Internet Message Access Protocol 4 (IMAP4) mail server. For POP 3 and IMAP 4 you will need to set up an e-mail service. For more information about setting up an email service, see Connecting the PAC Mate, Setting Up an E-Mail Account. The following table lists the commands that can be used in Inbox. Description Command Shortcut to Contacts SH CHORD, C Show By SH CHORD, W Sort By SH CHORD, Y Send Message (when creating a new message) SH CHORD, S New Message SH CHORD, N Expand/Collapse Message Headers SH CHORD, H My Text Messages SH CHORD, M Delete E CHORD, D Rename SH CHORD, R Services SH CHORD, V Next Message N CHORD Prior Message P CHORD Read Message Body M CHORD Translate and Send SH CHORD, T Downloading E-mail Messages If you have more than one service established for Inbox, press F2, move to Show By, and press DOT 8. Make sure that the service is selected. To download your e-mail messages, press F2 move to Connect and press DOT 8. The messages on your PAC Mate and mail server are synchronized. This means that new messages are downloaded to the PAC Mate Inbox folder, while messages in the PAC Mate Outbox folder are sent. Also, messages that have been deleted from the server are removed from the PAC Mate Inbox. Reading Messages To open a message press DOT 8 on the message in the message list. With the message, you can press M CHORD to skip over the e-mail heading information and move directly to the body of the message. If you read a message and decide that you need the full copy, press F2, and press DOT 8 on Edit and select Mark for Download. Or while in the message list, press F2, move to Services, and press DOT 8. Move to Mark for Download and press DOT 8 again. This will also download message attachments if you selected those options when you set up the mail service. You can also choose to download full copies of messages by default. When finished, press F2, move to Services, and press DOT 8. Then move to Disconnect and press DOT 8 again. Composing and Sending a Message 1. In the e-mail message list view, press SH CHORD, N. 2. To Expand Heads and press F2 and DOT 8 on Expand Headers to display more header information. Press DOTS 4-5 CHORD to move to about the Header area. 3. Press DOTS 4-5 CHORD to enter the message area. Type in your message. 4. Press DOTS 4-5 CHORD to move to the Send button and press DOT 8. If you are working offline, the message is moved to the Outbox folder and will be sent the next time you connect. Replying or Forwarding a Message Open the message, press F2, move to Action and press DOT 8. In the menu select and press DOT 8 on the action you want to perform (Reply, Reply All, or Forward). In the message area, type in your response. When you are done press F2, move to send and press DOT 8. Note: Selections in the Message tab found under the Tools Menu in Options determine whether the original text is included. To see more header information, press F2, move to Expand Header, and press DOT 8. Press it again to collapse the header area. Attaching a File to an E-mail Message With the message open, press F2, move to Edit, and press DOT 8. In the Edit menu, press DOT 8 on Add Attachment. Then, select the file you want to attach. OLE objects cannot be attached to Inbox messages. Receiving Attachments If your e-mail is set to get message headers only, then before you can recognize that e-mail has an attachment, you must download the whole e-mail message. To do this from an open message, press F2, move to Edit, and press DOT 8. Move to Mark for Download and press DOT 8 again. Or while in the message list, press F2, move to Services, and press DOT 8. Move to Mark for Download and press DOT 8 again. An attachment sent with an e-mail message or downloaded from the server is indicated with the following text at the bottom of the message, “Message truncated. Press F2, move to Edit and press DOT 8. Select Mark for Download and press DOT 8 again to get remaining portion.” You can mark an attachment for downloading (IMAP4 service only) the next time you connect. If you receive messages through synchronization, in ActiveSync on your PC, go to Tools (ALT+T) and press ENTER on Options. Then, press TAB to move to the Settings button, and press SPACEBAR. In the Mail Synchronization dialog, press TAB to move to the “Include File Attachments check box” and press the SPACEBAR to check it. If you receive messages through a remote mail server using the IMAP4 or POP3 mail protocol, you will need to configure your e- mail service to download attachments. To do this, press F2, move to Tools and press DOT 8. From this menu, select Options and press DOT 8. In the Options dialog, press the DOWN ARROW to select the service you want to change the settings and press DOT 8. This opens the E-mail Setup Wizard. Move forward through the Wizard until you reach the Server Information page. On this page, press DOTS 4-5 CHORD to move to the Options button and press SPACEBAR. Note: Embedded images and OLE objects cannot be received as attachments. An embedded message can be viewed as an attachment when using IMAP4 to receive e-mail. However, this feature does not work if Transport Neutral Encapsulation Format (TNEF) is enabled so that you can receive meeting requests. Receiving Meeting Requests If you receive your e-mail messages through ActiveSync, you will automatically receive meeting requests. If you connect directly to a mail server, the server must be running Microsoft Exchange Server 2002 in order for you to receive meeting requests. If you are running Microsoft Exchange Server 2002, you will automatically receive meeting requests in your Inbox. Open a Meeting Request Meeting requests that you synchronize with ActiveSync appear on the Today Screen as an appointment. Use the cursor cross to move to Appointments and press DOT 8. If you want, you can include a written message with your response. The response will be sent the next time that you synchronize or connect to your mail server, and your PAC Mate Calendar will be updated. Moving Messages In the message list, select the message and press F2 CHORD. To select multiple messages, press SPACEBAR+DOWN ARROW. Then, press F2 CHORD on the selected messages. On the menu, select Move to and then select the folder you want to move the messages. Caution: When you move a message that you have received through POP3 or synchronization to a folder you created on your PAC Mate, the copy of the message on the server is deleted the next time you connect. This prevents duplicate copies of messages. Although the complete message is moved, message attachments will be deleted if you have not selected the option to download attachments. Once the message is moved, you will be able to access the message only from your PAC Mate. Deleting Messages To delete a message in the message list, select the message. To select multiple messages, press SPACEBAR+DOWN ARROW. Then, press F2, move to Tools and press DOT 8. On the menu, move to Delete. Messages are moved to the Deleted Items folder and deleted according to the option that you have selected in the Message tab. Press F2, move to Tools and press DOT 8. Move to Options and press DOT 8 again. Press DOTS 4-5 CHORD until you hear "Services tab," then press the RIGHT ARROW to move to the Message tab. Note: If you are working offline, messages that have been deleted from the server will be deleted from the PAC Mate the next time you connect or according to the options you have selected. To permanently delete messages in the Deleted Items folder, press F2, move to Tools and press DOT 8. Move to Empty Deleted Items and press DOT 8 again. Clearing Messages and Folders When receiving e-mail messages from a POP3 or IMAP4 server, select the service on the PAC Mate containing the folders and messages you want to clear, and then press F2, move to Services and press DOT 8. Move to Clear All and press DOT 8 again. All messages and folders that are linked to the selected service are cleared, and memory space is expanded on the PAC Mate without deleting messages on the server. The next time you connect, the messages and folders are downloaded again. You cannot clear messages and folders from the ActiveSync folder. Changing Message Options In the message list, press F2, move to Tools and press DOT 8. Move to Options and press DOT 8 again. Press DOTS 4-5 CHORD until you hear "Services tab," then press the RIGHT ARROW to move to the Message tab. To place a copy of the original message beneath your response text, press the SPACEBAR to check “When replying, include body” check box. By default, e-mail messages you send are not saved on your PAC Mate. This helps conserve memory space. If you want to keep copies of sent e-mail messages, press the SPACEBAR to check “Keep copy of sent mail in Sent folder” check box. Changing Storage Options In the message list, press F2, move to Tools and press DOT 8. Move to Options and press DOT 8 again. Press DOTS 4-5 CHORD until you hear "Services tab," then press the RIGHT ARROW to move to the Storage tab. To store attachments on a storage card rather than internal RAM, press the SPACEBAR to check the “Store attachments on storage card” check box. All attachments will move to the selected card. Contacts Maintain a list of your family, friends, and colleagues so you can easily find the information and stay in touch, regardless of where you are. You can enter both personal and business information. Creating or Editing a Contact To create a contact, press SH CHORD, N. When the Contact details page initially opens the Name expand field is active. You type in the name of your contact and when you are done press DOT 8 to move out of the edit field or if you want to add a title, middle name or suffix, press SH CHORD, F to expand the field. Press the DOWN ARROW to move to the next item in the expand field. To close an expand field, press F1. Press DOWN ARROW again to move to the next edit field. Press DOT 8 to move into the field and type in the information. Press DOT 8 again to move out of the field and press DOWN ARROW to move to the next field. You enter information about a contact by using this command sequence of DOT 8 and DOWN ARROW. When you move to the "Birthday" and "Anniversary" items, press DOT 8 and use the arrow keys to move between month, day and year. To add additional information about your contact, like when is it appropriate to call etc., press DOTS 5-6 CHORD to move to the Notes page. When finished, press F1 to return to the contact list. To edit contact information, press DOT 8 on the name in the contact list view, and then press F2, move to Edit, and press DOT 8. When finished making changes, press DOT 8 to return to the contact list. New contacts are added to the category that is currently displayed. E-mailing a Contact In the contact list, select the contact and press F2 CHORD. On the menu, press DOT 8 on “Send E-mail to Contact.” Finding a Contact There are three ways to find a contact: *Use the Find Feature in the Start Menu or in the contact list, press F2, and select Show By. Select the type of contact that you want displayed. To show all contacts again, select All Contacts. To view a contact not assigned to a category, select No C